Capitol Complex Site Coordinator

Capitol Complex Site Coordinator

Why should you keep reading and consider working here? We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed. What is this career opportunity? General Services Division (GSD) is a dynamic agency comprised of Capitol Facilities Maintenance, Real Property & Leasing, Surplus Property & Recycling, and State Print & Mail. GSD Headquarters is seeking a Capitol Complex Site Coordinator to join their central operations team, at the direction of the Chief of Operations. This position is often the voice and face of the Division. Key functions include disseminating service announcements and coordinating logistics that support the public's right to assemble on State grounds while advocating for the long-term stewardship of historic spaces like the Capitol Building. The incumbent is guided by statute, policy, and procedure, and is responsible for engaging GSD staff and stakeholders to provide logistical oversight and facilitate venue management. The ideal Capitol Complex Site Coordinator is a highly organized, detail-oriented professional that can adapt to evolving conditions while supporting the division's situational awareness and logistical management of public areas in GSD-managed State space. Responsibilities include :

• Oversee the physical readiness of venues that public events are hosted in within the Capitol Complex, including coordination of equipment and display setup and take down;
• Conduct venue walkthroughs with event organizers and necessary staff;
• Collaborate with Facilities staff to monitor facility use and address maintenance needs promptly;
• Anticipate potential logistical challenges and develop contingency plans, diagrams, or maps;
• Logistical coordination of filming in State space;
• Logistical coordination and / or support of GSD-hosted events such as the Recycling Drive and Surplus Property Garage Sales;
• Manage all permit requests for events, solicitation, and drone flights;
• Draft, edit, and disseminate State and public communications, including changes to policy, service outages, or other public service announcements;
• Manage content and GSD brand assets for website, vehicle decals, uniforms, etc.;
• Maintain good working relationships with vendors and service providers, such as equipment rental, embroidery and screen printing, and catering companies;
• Serve as staff support to the Capitol Complex Advisory Council (CCAC);
• Be a good steward of State space and assets, using the Capitol Complex Master Plan as a guide for adhering to campus standards;
• Relevant records management;
• Relevant process improvement and documentation;
• Monitor customer success and ensure Division compliance with policies, procedures, and standards

What are we looking for? Education and Experience : Bachelor's degree and 1 years' experience in hospitality management or business-related field; OR Associate degree and 3 years' experience in hospitality management or business-related field : OR Alternate combinations of education and experience will be considered on a case-by-case basis. Competencies : Ability to : Assess need to adjust work schedule for Division representation during the week, afterhours, or on weekends; Think critically and use iterative thinking abilities when solving problems; Effectively communicate both orally and in writing; Be engaged, be curious and open-minded to potential solutions; Identify problems and establish strategies to address them; Maintain composure, seek consensus, and find practical solutions when faced with customers raising controversial issues and competing agendas; Take reasonable risk and use sound judgement within areas of responsibility; Consistently provide timely, detail-oriented, and exceptional customer service in a moderate-high stress environment; Effectively interact and maintain working relationships with staff, all levels of management, and other stakeholders; Work, plan, and organize independently with integrity and honesty, and minimal supervision; Establish objectives and priorities based on goals and general direction provided by management; Use project management best practices; Determine priorities in a changing environment and adjust workload accordingly; Contribute to a collaborative team environment while working independently to ensure work aligns with management's initiatives.

Does this sound like you? Please tell us how and why by submitting your resume, cover letter, and three professional business references. (Please Note : You do not need to complete the "work experience" or the "education & certifications" portion of the application process in our recruiting system. You only need to upload the requested documentation.) What can you expect from us in return for your hard work? Look here to see the additional benefits! They include : Work / life Balance Health Coverage Retirement plans Paid Vacation and Sick Leave and Holidays And more Public Service Loan Forgiveness (PSLF) Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

Other important information to be aware of. This position requires the successful completion of a criminal background check, and a valid Montana driver's license. Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. Location : Helena