Outside Medical Coordinator

Job Description

Job Summary : It is essential that this candidate follows written and verbal instructions, follows established guidelines, determines the appropriate medical experience a physician should have to review specific cases. Under the direction of the Investigations Manager, the Outside Medical Consultant (OMC) Coordinator acts as a liaison between the investigative staff and the medical consultants engaged to review cases for the Board. The OMC Coordinator is responsible for managing the OMCs, who review electronic confidential case files and prepare and submit a report to the Arizona Medical Board regarding their conclusion of the case. This involves ensuring the OMC policy is being followed. This requires effectively coordinating and tracking dissemination of confidential investigative material, which is primarily managed electronically, to the appropriate Medical Consultant in a timely manner and coordinating with the Business Office / Support Services Office for return of the material and payment for services rendered. Day to Day Tasks include : Initiating the process to obtain a Medical Consultant to review investigative cases entering data into database during each phase of the investigative case placement process through completion of review and the consultant’s submission of reportingRespond to all inquiries from the Medical Consultants related to case assignments (I.e. problems accessing the website, problems downloading files, and the need for additional information)Establishing and assigning timeframes with due datesFollow-up with the Medical Consultant to ensure timely submission of medical reviews and return of confidential materials provided for the reviewAssist with processing payments requests to the BusinessOffice / Support Services Office for all case reviews. Request W9s forms from the Medical Consultants when necessary and interact with the Business Office / Support Services Office for same. Respond to Medical Consultants inquiries regarding paymentsMiscellaneous – Assist other departments, when necessary, in the administration of the Board’s duties. Required Skills : Effective written and oral communication (including email)Organization and Follow ThroughKnowledge of Microsoft Office Suites (Word, Adobe PDF) Preferred Skills : Self-Starter : Enthusiasm, Flexibility and Motivation; Work effectively without regularly needing to be told what to doProblem Solving : Identify similar situations following established routines / instructions AND diverse procedures in differing situations; some research with area of expertise is requiredTeam Player : Ability to work with various investigators, internal and external medical physicians, support staff services, and different departments

Requirements

Job Summary : It is essential that this candidate follows written and verbal instructions, follows established guidelines, determines the appropriate medical experience a physician should have to review specific cases. Under the direction of the Investigations Manager, the Outside Medical Consultant (OMC) Coordinator acts as a liaison between the investigative staff and the medical consultants engaged to review cases for the Board. The OMC Coordinator is responsible for managing the OMCs, who review electronic confidential case files and prepare and submit a report to the Arizona Medical Board regarding their conclusion of the case. This involves ensuring the OMC policy is being followed. This requires effectively coordinating and tracking dissemination of confidential investigative material, which is primarily managed electronically, to the appropriate Medical Consultant in a timely manner and coordinating with the Business Office / Support Services Office for return of the material and payment for services rendered. Day to Day Tasks include : Initiating the process to obtain a Medical Consultant to review investigative cases entering data into database during each phase of the investigative case placement process through completion of review and the consultant’s submission of reportingRespond to all inquiries from the Medical Consultants related to case assignments (I.e. problems accessing the website, problems downloading files, and the need for additional information)Establishing and assigning timeframes with due datesFollow-up with the Medical Consultant to ensure timely submission of medical reviews and return of confidential materials provided for the reviewAssist with processing payments requests to the BusinessOffice / Support Services Office for all case reviews. Request W9s forms from the Medical Consultants when necessary and interact with the Business Office / Support Services Office for same. Respond to Medical Consultants inquiries regarding paymentsMiscellaneous – Assist other departments, when necessary, in the administration of the Board’s duties. Required Skills : Effective written and oral communication (including email)Organization and Follow ThroughKnowledge of Microsoft Office Suites (Word, Adobe PDF) Preferred Skills : Self-Starter : Enthusiasm, Flexibility and Motivation; Work effectively without regularly needing to be told what to doProblem Solving : Identify similar situations following established routines / instructions AND diverse procedures in differing situations; some research with area of expertise is requiredTeam Player : Ability to work with various investigators, internal and external medical physicians, support staff services, and different departments