Secretary III

Administrative Secretary

Within the Division of Medical Genetics & Genomics, performs secretarial work such as composing correspondence, compiling specialized reports, coordinating activities, and obtaining and providing factual information requiring interpretation of the policies and procedures of both the assigned and related work areas. Duties involve the use of telephones, personal computers, computer terminals, and a variety of software and / or conventional office equipment.

Position Responsibilities

Scheduling and Organizing

• Coordinates and organizes activities and / or events for department requiring independent decision making and judgment, within established parameters, regarding selection of speakers, event spending, etc. that is more complex and non-routine. (preparing meeting agendas, scheduling division meetings and taking meeting minutes)
• Updates division, clinic and call schedules in various systems, such as Outlook, SmartWeb, Qgenda etc.
• Sends meeting planners in Outlook and via Microsoft Teams.
• Provides support for annual Neurofibromatosis Family and Patient Care Conference including arranging and securing location for conference, catering services, attendee gift bags and handouts for attendees, arranging AV equipment for presentations and requests and provides census data for NF Annual report.
• Manages, prints, and posts daily conference room schedule.

General Division Support

Clinical Support

Required Qualifications

Any combination of related clerical office experience, related undergraduate education and / or post high school clerical training that is the equivalent to 4 years of full-time employment and includes the use of word processing.

Desired Qualifications

Excellent written and verbal communication skills

Previous experience working in healthcare administration

Previous experience managing calendars and coordinating schedules

Previous experience with invoicing and reconciling financials is highly desired

Experience with EPIC is highly desired

Percent of Time : 100%

Location : Iowa City, Iowa

Salary : Minimum $44,557.92 Maximum $66,377.52

Benefits Highlights : Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

University of Iowa Healthcare recognized as one of the best hospitals in the United Statesis Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is : Changing Medicine. Changing Lives

Application Process : In order to be considered, applicants must upload a resume and cover letter that clearly address how they meet the listed required and desired qualifications of this position.