Administrative Assistant

Administrative Assistants

The University of Utah College of Social Work is seeking two skilled, motivated and detail-oriented Administrative Assistants to provide professional support in a collaborative, customer-focused environment. These positions are integral members of the Colleges administrative team, supporting a wide range of administrative, academic and research functions.

The ideal candidates will demonstrate strong communication, organization, and project management skills; excellent customer service; and a collaborative, team-oriented approach. The roles require extensive interaction both in-person and virtually with prospective and current students, faculty, staff, and members of the public.

Essential Functions :

• Provide outstanding customer service to visitors, students, faculty, staff, and the general public.
• Perform clerical and administrative support duties including handling phone calls, emails, mail, and other correspondence.
• Coordinate appointments, calendars, and meetings - including room reservations, catering, and other logistical needs.
• Organize, coordinate, and attend program meetings, events, and other College functions.
• Provide administrative support for administrative, academic, research, and new center initiatives within the College.
• Coordinate faculty and staff travel, including booking airfare, processing conference registrations, and submitting reimbursements using University systems.
• Assist with purchasing, reconciling program budgets, deposits, and purchase cards.
• Collect and organize data, maintain records, and assist in preparing reports and meeting minutes.
• Provide back-up administrative support to the front office and payroll reporter.
• Ensure completion and reporting of assigned tasks in a clear and timely manner.
• Other duties as assigned.

This job description has been designed to indicate the general nature of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

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