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Assistant Project Manager (with Deltek ComputerEase experience)
Assistant Project Manager (with Deltek ComputerEase experience)NightOwl Consulting • Cape Coral, FL, US
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Assistant Project Manager (with Deltek ComputerEase experience)

Assistant Project Manager (with Deltek ComputerEase experience)

NightOwl Consulting • Cape Coral, FL, US
23 days ago
Job type
  • Full-time
Job description

Assistant Project Manager

The Assistant Project Manager plays a critical role in ensuring smooth project operations, including set-up, tracking, and documentation. Candidates should have at least 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.

Key Responsibilities

Project Setup :

  • Establish job accounts, review top sheets and lighting / power packages, and assess project values.
  • Coordinate job setup communication, emailing suppliers and copying office@jfcelectric.com.
  • Distribute field binders and plans to Foremen.

Change Orders :

  • Assign change order numbers and log them in CE as required.
  • Process change orders, send them to customers, and follow up to secure approval.
  • Communicate change order details with field teams as necessary.

    • Cost Coding & Work Order Tracking :

  • Gather and monitor Work Orders / Day Work Orders for projects.
  • Validate hours and cost codes on timecards, matching them to Work Orders, Day Work Orders, and Change Orders.
  • Pre-code accounts payable entries related to Change Orders, Service, Lighting, or Power before others complete the final entries.

    • Submittals :

  • Send vendor Purchase Orders (POs) for lighting and power, requesting submittals as needed.
  • Submit to customers and follow up for approvals.
  • Verify accuracy and release material orders, monitoring shipment dates for project timelines.

    • Closeouts :

  • Prepare closeout documents, including warranties and as-builts, for contractors as requested.

    • Project Shipping Coordination :

  • Manage shipment appointments, coordinate with vendors, and update Foremen / Project Managers as needed.
  • Provide reminders to Foremen about upcoming deliveries.

    • Material Orders :

  • Supply Foremen with POs upon request.
  • Process material orders as needed and ensure they are entered into CE for tracking.

    • Skills, Knowledge and Expertise

    2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.

  • A bachelor's degree or 2 years of experience working as an assistant project manager.
  • Experience studying proposals, blueprints, specifications, and related documents to identify labor, material, and time requirements for projects.
  • Ability to compile a professional presentation and create reports on costing data.
  • Possesses keen analytical skills.
  • Excellent math and data analysis skills with a strong preference for Excel / Google Sheets mastery.
  • Strong problem-solving skills.
  • Strong preference for an individual with great control of both written and verbal English skills.

    • Benefits

  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • In-depth training for career growth
  • Great Company Culture and HR experience
  • 1,000 PHP De Minimis
  • Equipment and software provided

    • About NightOwl Consulting

    NightOwl Consulting was born from the desire for more! As prior clients of a BPO, we found ourselves struggling with support, understanding of our business industry, and the treatment of our global family from this, NightOwl Consulting was born. Our mission is to connect companies with world-class talent with the overall vision to build a global family that aspires to reach its highest potential.

    Our Hiring Process

    Stage 1 : Applied

    Stage 2 : Assessment

    Stage 3 : Client Interview

    Stage 4 : Hired

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    Assistant Project Manager • Cape Coral, FL, US

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