Document Control Specialist

The Chefs' Warehouse

The Chefs' Warehouse combines exceptional quality and brand building with broadline food service distribution for more than 40 years. With Protein, Specialty, Produce, and Broadline offerings, we service the most discerning chefs in a hybrid approach of convenience and superior quality. We introduce more than 4,000 artisan producers of the world's finest ingredients from over 40 countries to the finest chefs in the world. We passionately consult, sell, and build relationships with more than 50,000 customers through the most experienced network of over 600 consultive sales associates, best-in-breed technology, rapid service, and support levels that solidify our long-standing ties to both established and up-and-coming premium restaurants.

The mission of The Chefs' Warehouse is to provide the world's greatest ingredients to the world's best chefs.

Our C.H.E.F.S. Values :

Curious & Creative

Hungry For Food & Results

Entrepreneurial

Forward Thinking & Flexible

Supportive (Of Peers & Chefs)

Job Title

Coordinate the collection, storage, and distribution of food product documentation necessary for Food Service customer requirements and the needs of legal, food safety, e-commerce, and sales. Provide administrative support the FSQA and Regulatory teams.

What You'll Do :

Collection, organization & tracking of food product related documents such as Specification sheets, Koser certificates, organic certificates, etc., to ensure customer documentation needs can be met upon request and provide requested documents to internal customers (sales.)

Support the Certificate of Analysis (COA) program, obtaining COAs from vendors and delivering them to the sales team upon request.

Support the FSQA and regulatory teams to request and obtain other miscellaneous requested food product information.

Cross Functional and Collaboration With :

Legal : Vendor Compliance programs are executed timely and in accordance with corporate objectives

Food Safety : Coordinate with Director of QA for approval of all Food Safety related documents provided by suppliers where needed.

Product Category Managers and Sales / Marketing : For efficient product attribute collection from suppliers

Finance : Ensuring all necessary data is collected and available for proper accounts payable support (credit forms, etc.)

About You :

Associate's or Bachelor's degree from accredited college or university preferred. Food Science, Nutrition, product development, or other related field.

1-2 years of experience in food service distribution, purchasing, supply chain, and / or food importing preferred. Recent graduates will be considered.

Strong Computer skills (Microsoft Suite Word, Excel, PowerPoint, etc.)

String organizational and electronic filing and retrieval skills including One Drive and Shared Drives.

Competencies and / or Attributes :

Must be a team player with a positive attitude

Excellent verbal / written communication skills.

Self-starter, professional, goal oriented and able to handle multiple tasks

Must have a sense of urgency and be able to work under pressure, be comfortable in a fast-paced, metrics-driven environment.

Flexible with the ability to work well with all departments and levels of staff both internally & externally.

Professional demeanor during all interactions with vendors, customers and fellow employees via phone or in-person.

ON-SITE