Research Program Administration Officer II

Research Program Administration Officer II

The University of Arizona's Optical Engineering and Fabrication Facility, housed within the Wyant College of Optical Sciences, is seeking a Research Program Administrative Officer II.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Assist with the management of employee effort reporting through college level research specific timesheet submission.
• Review and verify timesheet data in collaboration with Project Managers and Principal Investigators (PI) for effort accuracy and alignment with sponsored project requirements.
• Compile timesheet and cost allocation data into structured reports for submission to the Universitys business office.
• Monitor employee effort charged to research accounts and maintain accurate records for audit readiness and sponsor reporting.
• Support internal financial tracking of labor costs across multiple active research projects.
• Assists with the preparation and submission of research proposals, progress reports, and compliance documentation.
• May provide input in developing written protocols and standard operating procedures.
• Facilitate procurement of research-related equipment, materials, and services in alignment with requests from Project Managers, Cognizant Engineers, and PIs.
• Engage with vendors to obtain competitive quotes, prepare purchase documentation, and process requisitions through University procurement systems.
• Ensure adherence to institutional and sponsor regulations regarding purchasing, property management, and shipping / receiving.
• Coordinate vendor payments and billing documentation with University business offices to maintain accurate project financial records.
• Support logistics for receipt, tracking, and distribution of research supplies and equipment.
• Coordinate logistics for research team meetings, including scheduling, space reservations, attendee communication, and preparation of meeting materials.
• Provide on-site meeting support by setting up required supplies, signage, and presentation resources.
• Assist research personnel with domestic and international travel arrangements, including transportation, lodging, and conference registration, in accordance with University and sponsor guidelines.
• Prepare and submit travel reimbursements and manage P-Card transactions to ensure compliance with institutional travel policies.
• Provide as-needed travel support to research teams, with PIs retaining primary responsibility for planning and approval.
• Assists with formatting, proofreading, and finalizing proposals, reports, and project documents; ensures consistency of document formatting; maintains and updates research group websites with content provided by supervisors / PIs; performs basic image editing for web updates; manages office supply inventory and related procurement.
• Ensures laboratory or office equipment and materials are maintained, inventoried, and available for research staff.

Knowledge, Skills, and Abilities

Minimum Qualifications

Preferred Qualifications

Compensation

The Rate of Pay represents the University of Arizonas good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidates work experience, education / training, key skills, and internal equity. The Grade Range represents a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture.

To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .