Administrative Assistant (Grant Funded), Katy Campus

JOB SUMMARY

Provide principal support in office by carrying out recurring office procedures.

ESSENTIAL FUNCTIONS

May be responsible for semester course scheduling, and track enrollment / personnel matters.

Respond to special projects, frequently under deadline conditions.

Respond to student and community inquiries as they arise.

Manage supervisor's calendar.

May support the implementation of dual credit recruitment, workshops, and other events.

May provide support in coordinating and developing course offerings for regional dual credit programs.

Gather documents necessary to hire part-time faculty and staff.

May develop course schedule spreadsheets as directed by the supervisor.

Inventory office supplies to prepare orders for purchase.

Coordinate, schedule travel for Department faculty and staff.

File correspondence, records, and other department documents.

Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.

Send, receive, and distribute faxes.

Answer and screen phone calls, handling multiple lines.

Perform other duties, tasks and assignments as required. QUALIFICATIONS

Education & Experience

• High school diploma or equivalent required
• 2 years experience progressive secretarial experience required
• 3 years experience preferred

Licensing & Certification

Special Skills

Competencies

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE :

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Additional Information

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies :

Sandra Jacobson, Director EEO / Compliance, Title IX Coordinator

Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or hcc.oeotix@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.