CDBG Program Manager

CDBG Program Manager

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

The Office of the Indiana Lieutenant Governor's mission is to strengthen Indiana's rural economies and communities through capacity building, advocacy, and innovation in agriculture, small business, tourism, defense development, housing, and community economic development.

OCRA works with local, state and national partners to provide resources and technical assistance to aid communities in shaping and achieving their vision for community and economic development.

Role Overview :

The CDBG Program Manager (CDBG-PM2) supports the Indiana Office of Community and Rural Affairs (OCRA) by contributing to the development, implementation and oversight of Community Development Block Grant (CDBG) programs. This role provides training and technical assistance to stakeholders and plays a key part in ensuring program compliance and effectiveness. The position collaborates internally with OCRA teams including Main Street, Community & Economic Development and Community Liaisons, as well as with the Office of the Lieutenant Governor's Grants Services team. Externally, the CDBG-PM2 engages with grant administrators and rural local government entities across Indiana. Primary responsibilities include supporting the CDBG Planning Grant initiative and managing the OCRA Grant Administrator Program. This position reports directly to the State CDBG Program Director.

Salary Statement :

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.

A Day in the Life :

Program Development and Management

Assist the CDBG team in executing new policies, procedures and strategic initiatives to enhance program effectiveness and compliance.

Act as the primary administrative backup for the CDBG-PM1 duties.

Manage the full lifecycle of the CDBG grant application process for planning grants, including the assessment of bonus points, allocation of program-specific points and general application evaluations.

Assist with cross-cutting CDBG program activities as needed.

Manage CDBG award selection and determination process; scoring activities, lead review meetings and contribute to scoring for other programs when assigned.

Manage all aspects of the CDBG Grant Administrator Training Program, ensuring timely planning, content updates, presentation of some materials and testing administration.

Maintain and update all master Grant Administrator records to support ongoing communication and track annual performance expectations.

Communication

Provide regular status updates to the direct supervisor regarding progress on assigned tasks and responsibilities.

Engage in proactive collaboration and ensure ongoing regular dialogue with the CDBG Team, particularly with the CDBG-PM1.

Assist with the management and responses to the CDBG Mailbox inquiries.

Lead training and support efforts to OCRA Grant Administrators through scheduled meetings (e.g., GA Updates) and other communication channels to ensure compliance with program administrative requirements.

Serve as a representative of OCRA and the CDBG team in relevant meetings, committees and stakeholder engagements, as needed.

Respond to all inquiries within two (2) business days via mail, email, virtually or by phone.

Capacity Building

Develop and update Standard Operating Procedures and Playbook for the position's job duties.

Design and implement operational tools, reporting mechanisms and management systems to ensure efficient oversight of day-to-day activities.

Identify and recommend opportunities for program enhancements, operational efficiencies and policy improvements.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and / or paid leave taken to receive their base biweekly salary.

What You'll Need for Success :

The CDBG-PM2 supports the organization's mission, vision and values with a focus on the CDBG program. The successful candidate will have :

• Required : Bachelor's degree and a minimum of three (3) years' work experience in project management or equivalent.
• Preferred : Bachelor's degree in Public Administration or Education
• Preferred : Two (2) or more years of experience in state government program management or compliance.
• Experience with federal grants management (i.e., Community Development Block Grant (CDBG) or equivalent).
• Two (2) or more years' of experience training adult learners.
• Knowledge of principles of federal governmental accounting and budgeting, public administration, management, compliance monitoring and control mechanisms.
• Strong attention to detail, organizational, time management and documentation skills.
• Familiarity with the various programs and services provided by OCRA.
• Ability to develop and maintain positive working relationships with co-workers, agency partners and community stakeholders.
• Ability to work independently and as part of a collaborative team.
• Ability to manage multiple projects / priorities simultaneously.
• Strong computer literacy, including the Microsoft suite, related office productivity software and databases.
• Proficient writing and editing, active listening and verbal communication skills, including public speaking.
• Able to perform essential functions with or without reasonable accommodation.

Benefits of Employment with the State of Indiana :

The State of Indiana offers a comprehensive benefit package for full-time employees which includes :

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Wellness Rewards Program : Complete wellness activities to earn gift card rewards

Health savings account, which includes bi-weekly state contribution

Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to :

150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

Up to 15 hours of paid community service leave

Combined 180 hours of paid vacation, personal, and sick leave time off

12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Qualified employer for the Public Service Loan Forgiveness Program

Free Parking for most positions

Free LinkedIn Learning access

Equal Employment Opportunity :

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.