Construction Project Administrative Coordinator

🛠️ Keep Residential Projects Running Smoothly – Join Tri-State Construction as a Construction Project Administrative Coordinator! 🛠️

Job Title : Construction Project Administrative Coordinator

Company : Tri-State Construction, Inc.

Salary : $50,000–$52,000 per year

Industry : Residential Construction / Remodeling

Location : New Brunswick, NJ (Onsite, with local travel required)

Job Overview :

Tri-State Construction, Inc. is seeking a highly organized and proactive Construction Project Administrative Coordinator to support our project management and field operations teams. In this full-time role, you’ll be at the heart of our residential construction workflow—coordinating permits, managing inspection schedules, supporting materials logistics, and keeping vital documentation on track. This position is ideal for someone who thrives on details, enjoys multitasking, and values being a key player in keeping projects moving forward.

Who We Are :

For nearly 40 years, Tri-State Construction, Inc. has been a trusted leader in high-end residential construction throughout New Jersey. We are a family-owned, design-build firm that emphasizes quality, transparency, and client satisfaction. Our collaborative team environment is built on mentorship, accountability, and a passion for delivering homes that exceed expectations. At Tri-State, we don’t just build homes—we build careers.

Learn more at tristate.co.com

Key Responsibilities :

Coordinate permitting processes with local municipalities and track permit statuses

Schedule and confirm inspections; communicate with building departments to ensure compliance

Arrange and track material deliveries to job sites, warehouses, or storage

Pick up and drop off materials, documents, or checks to support field teams

Maintain detailed and organized records of contracts, change orders, RFIs, and permits

Track subcontractor documents, including COIs and compliance paperwork

Support subcontractor scheduling and field logistics coordination

Prepare and distribute reports, updates, and meeting notes for internal and client-facing teams

Assist with invoicing, draw schedules, and payment application documentation

Set up and maintain project documentation folders and logs using company systems

Provide general administrative support to the project team including formatting, scheduling, and correspondence

Qualifications :

3+ years of administrative or coordinator experience in construction, restoration, or related industry

Understanding of permitting, inspections, and general construction project workflows

Proficient in Microsoft Office Suite; familiarity with Xactimate, Buildertrend, or similar systems a plus

Strong organizational and multitasking abilities in a deadline-driven environment

Excellent verbal and written communication skills

Valid driver’s license and reliable transportation for local errands and deliveries

Ability to lift and load light construction supplies and materials as needed

Professional, dependable, and solution-oriented mindset

Benefits : Health Insurance

Paid Time Off (Vacation, Sick Days, Holidays)

Weekly Pay Cycle

Training & Professional Development Opportunities

Year-End Bonus Potential

Tech Package (Smartphone or Tablet)

Flexible Schedule

Schedule :

Full-Time — Monday through Friday

8–10 Hour Day Shifts

Some weekend availability may be required for project deadlines or field support

Location :

New Brunswick, NJ (Office-based with routine local site visits and errands throughout Central New Jersey)

Equal Employment Opportunity :

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

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