Weekend Secretary

Description

Performs reception and routine clerical duties. Provides secretarial / administrative support to Pastor, Business Manager and designated parish staff during the weekend. This is a 12.5 hours part-time weekend position, but may be requested occasionally to provide coverage during the week.

DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

The following tasks are considered essential functions of the position. To perform the job successfully, an employee must possess the abilities and aptitude to perform each duty proficiently.

• Acts as receptionist, answering telephones and greeting visitors; uses tact and discretion when listening to parishioners in need of assistance, referring them to priests and others as appropriate
• Maintains parish sacramental records (e.g. Baptisms, First Communions, Marriages, etc.); records mass intentions; posts donations in database; and generates routine reports, lists and labels
• Accepts payments (cash, checks, credit card) from parishioners, and issues receipts
• Prepares a variety of correspondence, schedules, forms, certificates, and lists
• Assists in mailing projects by collating materials, folding and stuffing, addressing and stamping envelopes
• Actively supports philosophy and goals of the Church; participates in Church activities including attending services; assists with ministries and other activities; encourages others to do the same
• Performs related duties as assigned

Requirements

MINIMUM QUALIFICATIONS:

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

• High school graduation.
• Prior experience of at least one year as a Secretary and/or secretarial courses.

Knowledge, Skills, and Abilities

Knowledge of:

• Routine office procedures and business etiquette.
• Church policies and organization.

Skills:

• Basic computer skills including knowledge of Microsoft Word and Excel spreadsheet and database software.
• Good customer service skills
• Good organizational skills
• Effective verbal and written communication skills. Bilingual in English and Spanish preferred.
• Legible penmanship

Ability to:

• Maintain confidentiality.
• Occasionally lift up to 20 pounds.
• Sit for sustained periods of time on a daily basis.
• Perform tasks requiring intermittent bending, stooping, and walking.
• Sustain frequent movement of the fingers, wrists, hands, and arms.

Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.