Payroll Specialist

Position Summary

The Payroll Specialist is responsible for administering the organization's payroll operations, ensuring employees are paid accurately and on time. This role involves maintaining payroll records, reconciling accounts, ensuring compliance with all applicable laws and funder requirements, and supporting HR and Finance in audits and reporting. The ideal candidate will combine technical payroll expertise with a commitment to the organization's mission and values.

Key Responsibilities

• Process biweekly or semimonthly payroll for all staff, including full-time, part-time, and grant-funded employees.
• Verify timesheets, time-off accruals, and approvals in compliance with organizational policies and labor laws.
• Ensure accuracy in earnings, deductions, benefits, and tax withholdings.
• Maintain employee payroll and tax records in accordance with retention and confidentiality policies.
• Prepare and reconcile payroll reports, including journal entries for accounting.
• Coordinate with HR on employee onboarding, terminations, and status changes.
• Manage payroll tax filings and ensure compliance with federal, state, and local regulations.
• Support annual audits and preparation of year-end forms (W-2, 1095-C, etc.).
• Assist in tracking payroll expenses against program budgets and restricted grants.
• Respond promptly to employee inquiries regarding pay, deductions, or leave balances.
• Continuously seek opportunities to improve payroll processes and efficiency.

Qualifications

Proficiency with payroll software ADP, Excel.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.