VP of Administrative Assistant

Job Description

Job Description

Job Summary

Vice President Administrative assistant plays a crucial role in overseeing the administrative functions of the organization. This leadership position is responsible for ensuring efficient office operations. The ideal candidate will possess strong experience working for a trucking company, truck brokerage, or freight forwarders. A background in office management, and the ability to foster a positive work environment.

Duties

Oversee daily administrative operations and ensure compliance with company policies.

Will do rate quote and project delivery

Will assist in projects and quotes.

Manage and mentor administrative staff, providing guidance and support for professional development.

Coordinate office management activities, including scheduling, filing, and data entry.

Maintain effective communication across departments and with external partners.

Implement best practices for customer service and support within the organization.

Manage calendars, appointments, and travel arrangements for executive leadership.

Utilize QuickBooks for bookkeeping tasks and financial reporting as needed.

Conduct proofreading of documents to ensure accuracy and professionalism.

Maintain proficiency in Microsoft Office and Google Workspace applications to streamline processes.

Skills

Working experience as an Administrative Assistant to a VP, CEO or president.

Known OTR worked before, FTL, flatbed, step deck, and OOG.

Experience with doing rate quotes, and project delivery.

Strong organizational skills with the ability to manage multiple tasks effectively.

Proficient in computer literacy with experience in Microsoft Office Suite and Google Workspace.

Excellent typing skills with attention to detail for data entry and filing tasks.

Experience in clerical roles, including customer service and administrative positions.

Familiarity with warehousing

Ability to maintain confidentiality while managing sensitive information.

Effective time management skills to prioritize tasks efficiently.

Proven experience in personal assistant roles or similar administrative capacities. This position offers an opportunity for growth within a dynamic organization committed to excellence in administration. If you are an experienced leader with a passion for operational efficiency, we encourage you to apply.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision : simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services

W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise

W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision : simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.