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Surgery Scheduler Coordinator

Surgery Scheduler Coordinator

CommonSpiritSilverdale, WA, United States
12 days ago
Job type
  • Part-time
Job description

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Responsibilities

  • Coordinates and schedules appointments for surgery cases as ordered by the surgeon at requested location in accordance with scheduling policy and with attention to block schedule parameters and restrictions.
  • Ensures a written document is provided for every case requested.
  • Ensures information is accurately captured and entered in the system, such as patient name, procedure, diagnosis, and sufficient time is allocated.
  • Identifies and resolves scheduling conflicts in a timely and efficient manner.
  • Coordinates arrangements for surgical assistants, special equipment, and surgical materials; ensures that there are no physician or equipment conflicts.
  • Obtains anesthesia coverage for scheduled cases.
  • Assigns cases to appropriate operating rooms, making sure proper equipment is available and allotted time is maintained; collaborates with OR and Material Supply staff to ensure all needed supplies and equipment are available when needed.
  • Schedules add-on procedures for surgeons / secretaries for the day requested.

Reviews completed schedules daily to improve OR schedule flow.

  • Works with Charge RN as appropriate to facilitate the OR schedule.
  • Generates daily OR schedule in a timely fashion; coordinates distribution of OR schedule.
  • Generates corrected schedules and other management reports.
  • Verifies cancellations and makes necessary schedule changes.

    • Monitors surgical service block utilization.

  • Monitors the schedule and makes appropriate changes to facilitate the flow prior to surgery day.

    • Collects and prepares reports on surgical service statistics as requested.

    Qualifications

    Job Knowledge / Abilities

  • Strong organizational and attention-to-detail skills.
  • Knowledge of medical terminology and common abbreviations.
  • Knowledge of standard office equipment, including PC and relevant software.
  • Knowledge of automated surgery scheduling systems and OR protocols.
  • Ability to understand and apply oral and written instructions.
  • Effective communication skills.
  • Ability to learn practices and procedures related to the work unit.
  • Understanding of Care, Safety, Risk Management, and Standard Precautions standards.
  • Proficiency in English communication.
  • Ability to operate office equipment and software at an acceptable level.
  • Ability to establish and maintain effective working relationships.

    • Education / Work Experience Requirements

    A minimum of six months secretarial / clerical experience in a medical setting within the last five years; completion of a recognized unit secretary program or related coursework is desirable.

    Overview

    Virginia Mason Franciscan Health offers rewarding careers with competitive salaries and benefits. We serve South Puget Sound and are part of Catholic Health Initiatives, a large non-profit health system.

    Pay Range

    $22.01 - $30.03 per hour

    Additional Details

  • Seniority level : Not Applicable
  • Employment type : Part-time
  • Job function : Health Care Provider
  • Industries : Wellness and Fitness Services, Hospitals and Healthcare, Medical Practices

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    Surgery Scheduler • Silverdale, WA, United States