Senior Finance & Billing Manager - Job Description
Join the Orchid Academy Team
At Orchid Academy, we believe in nurturing a supportive work environment where each member's contribution is vital. As our Senior Finance & Billing Manager, you'll play a key leadership role in ensuring the financial strength of our organization while driving visibility into performance metrics that guide decision-making and growth. Your work will directly support our mission to improve lives through Applied Behavior Analysis (ABA) therapy.
Why Join Orchid Academy
Team-First Approach : We value and prioritize our team members, recognizing that their satisfaction and well-being directly translate to the quality of service we provide.
Meaningful Impact : Your leadership will ensure financial accuracy, accountability, and insight-helping the organization deliver life-changing outcomes for children and families.
Our Core Values
- Creating life-changing outcomes
- Maintaining a growth mindset
- Finding joy in the work
- Being a reliable and trustworthy team member
Job Summary
Orchid Academy is seeking a highly skilled Senior Finance & Billing Manager with strong analytical ability, financial acumen, and technical expertise. This role will oversee billing operations, financial reporting, and KPI management, ensuring our systems and dashboards reflect the health and performance of the organization.
You'll build and maintain dashboards that measure productivity, collections, and billing accuracy-helping leadership make informed, data-driven decisions.
Key Responsibilities
Financial Leadership
Oversee all aspects of medical billing and financial management for ABA therapy services.Manage accounts receivable / payable, reconciliations, and monthly close processes.Oversee vendor management, including invoice review, payment approvals, and maintaining accurate records of vendor contracts and performance.Develop and maintain internal controls to ensure accuracy and compliance.Support budgeting, forecasting, and variance analysis in partnership with leadership.KPI and Dashboard Management
Build and maintain organizational dashboards that track key performance indicators across billing, collections, and operational metrics.Monitor trends and identify opportunities to improve financial performance and workflow efficiency.Collaborate with leadership to establish meaningful KPIs and set reporting cadences for financial and operational review.Provide clear, data-informed insights that support decision-making across departments.Medical Billing Oversight and Processing
Ensure timely and accurate submission of ABA therapy claims to insurance providers.Resolve denials, discrepancies, and coordination of benefits issues.Stay current with billing regulations, codes, and payer requirements.Supervise billing staff or contractors, fostering accuracy and accountability.Maintain and Administer Practice Management Tool Set-UpCredentialing, Contracting and Authorization Management
Oversee and manage payer credentialing and re-credentialing processes to ensure providers are properly enrolled and active with all insurance networks.Lead contracting with insurance carriers, ensuring favorable terms, updated fee schedules, and alignment with service delivery models.Track and maintain up-to-date records of provider credentials and contract statuses.Manage and monitor insurance authorizations for services, ensuring timely renewals and minimizing treatment disruptions.Collaborate with clinical and intake teams to align authorization management with scheduling and service delivery.Identify and resolve barriers to credentialing or authorization approvals.Data Analysis and Reporting
Analyze financial and operational data to identify trends and forecast future outcomes.Design automated financial models and reports to streamline internal processes.Present findings and recommendations to the executive team.Cross-Functional Collaboration
Partner with clinical, intake, and operations teams to align financial reporting with program performance.Communicate clearly with insurance providers, families, and internal stakeholders to resolve billing questions.Participate in strategic meetings, offering financial insights to inform organizational decisions.Qualifications
Bachelor's degree in Finance, Accounting, Business, or related field; CPA or advanced certification preferred.3+ years of progressive experience in healthcare or behavioral health finance, including billing and reporting responsibilities.Proficiency in Microsoft Excel (pivot tables, advanced formulas, automation).Experience building and maintaining financial dashboards (Google Data Studio, Power BI, or similar tools preferred).Strong analytical and communication skills, with a track record of improving systems and processes.High attention to detail and the ability to manage multiple priorities effectively.Location-Specific Hiring
We are currently hiring for candidates located near :
Wenatchee, WA : Home to our headquarters, ideal for cross-functional collaboration and participation in leadership discussions.Why Orchid?
This is more than a financial management role-it's an opportunity to shape the systems and insights that guide our organization's growth. You'll join a mission-driven team that values clarity, collaboration, and continuous improvement.
Job Type : Full-time
Salary Range : $75,000 - $90,000 per year (based on experience)
Salary Range : $75,000 - $90,000 per year (based on experience
