Administrative Assistant

Job Description

Job Description

We are looking for a skilled Administrative Assistant to provide essential support to the Director of Asset Management in Baltimore, Maryland. This contract position offers an opportunity to play a key role in managing organizational tasks, tracking project progress, and ensuring smooth workflows. The ideal candidate will thrive in a dynamic environment and bring strong administrative, organizational, and interpersonal skills to the role.

Responsibilities :

• Provide comprehensive administrative support to the Director of Asset Management, including managing day-to-day tasks and project-related initiatives.
• Maintain and organize accurate records, ensuring data integrity and accessibility.
• Monitor and update the status of pipeline facilities and ticket items to ensure timely tracking.
• Prepare check-ins, status updates, and reports to keep stakeholders informed of project progress.
• Facilitate project initiatives by scheduling meetings, setting agendas, assigning tasks, and ensuring deliverables are completed on time.
• Conduct ongoing analysis of business performance, including internal results and external market trends.
• Collaborate with internal teams and external experts to advance asset management objectives and tasks.
• Demonstrate resourcefulness and a proactive attitude to ensure all administrative functions are efficiently executed.
• Screen calls, manage correspondence, and maintain organized filing systems.
• Assist with prioritizing assignments and multitasking in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Excel.
• Strong time management and organizational skills, with the ability to manage multiple tasks simultaneously.
• Excellent attention to detail and ability to prioritize assignments effectively.
• Capacity to work independently while demonstrating initiative and problem-solving skills.
• Exceptional interpersonal and communication skills, both verbal and written.
• Knowledge of inventory control methods and general office procedures.
• Familiarity with maintaining files and records, as well as performing basic mathematical calculations.