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FI Payroll Coordinator

FI Payroll Coordinator

Economic Opportunity Council of Suffolk IncCentral Islip, NY, USA
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

MAJOR RESPONSIBILITIES :

The Payroll Coordinator is responsible for the accurate and timely processing of payroll for self-hired support staff under the OPWDD Self-Direction Program. This role ensures compliance with OPWDD, Medicaid, and Department of Labor (DOL) regulations, while supporting individuals with developmental disabilities in managing their self-directed services.

DETAILED RESPONSIBILITIES :

Payroll Processing & Management

  • Review, verify, and provide daily follow-up on the approval of shifts, ensuring documentation submitted by self-hired staff is accurate, complete, and aligned with program requirements.
  • Ensure proper wage calculation, verification of staff pay rates, and confirmation that staff are correctly assigned to the appropriate client.
  • Maintain up-to-date payroll records in accordance with OPWDD and Medicaid standards.
  • Reconcile payroll discrepancies and resolve employee payment issues.

Compliance & Documentation

  • Ensure all payroll practices meet NYS Department of Labor, OPWDD, and Medicaid guidelines.
  • Review employee documentation for completeness and accuracy.
  • Review staff notes to ensure they meet OPWDD and Medicaid standards for content, format, and service justification.
  • Monitor overtime, minimum wage changes, and authorized service hours per budget.
  • Maintain audit-ready documentation for internal and external review.

    • Collaboration & Communication

  • Work closely with Brokers, Support Coordinators, and the FI team to confirm service utilization aligns with approved budgets.
  • Communicate with self-hired staff and individuals / families regarding payroll issues and policies.
  • Support periodic payroll-related training for staff and individuals.
  • Contact the client, advocate, staff, and / or broker to resolve issues related to missed punch-ins / outs, incomplete or missing documentation, and pending approval from the individual, family, or advocate.

    • System & Record Management

  • Use payroll and FI tracking software to input, track and approve shifts.
  • Ensure accurate maintenance of staff hire dates, wage rates, and termination records.
  • Assist in preparing reports for audits, billing, and financial reviews.

    • QUALIFICATIONS :

  • Familiarity with OPWDD Self-Direction programs and / or Medicaid billing preferred.
  • Strong understanding of payroll tax laws and wage compliance requirements.
  • Excellent organizational skills, attention to detail, ability to work independently and ability to meet deadlines.
  • Knowledge of self-direction budgets, Staff Action Plans, and habilitation tracking.
  • Strong interpersonal skills and ability to work with diverse populations.

    • REQUIRED Must possess a Valid NY State ID / License

    REQUIRED >

    PPD (TB Test) with proof of results

    EDUCATION / TRAINING / EXPERIENCE :

  • Associate's or Bachelor's degree in Accounting, Business Administration, or related field (or equivalent work experience).
  • Minimum 2 years of payroll or financial administration experience; nonprofit or healthcare setting preferred.
  • Bilingual (English / Spanish) a plus.

    • CATEGORY : ♦ NON-EXEMPT

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    Payroll Coordinator • Central Islip, NY, USA