Document Controls Manager

Document Controls Manager

Successful candidate will be required to work 100% in the field locations. This role is based out of our El Paso, TX office. The successful candidate will work full-time on the project site located in Santa Teresa, New Mexico. Develops, implements, manages and maintains EDMS (Ex : Aconex, ProjectWise, Procore, SharePoint etc.) and / or hardcopy documents to ensure compliance with all applicable and required standards, contractual agreements and regulations. Responsible for sending all contractual deliverable to client or other defined recipient. Plans and directs document and content management life cycles for a group or set of projects. Examines documents to verify completeness and accuracy of data and resolves discrepancies with document originators. Develops and maintains procedures and standards for maintaining documents and change control of documents, including document development, approval, production, distribution and amendment. Develops and delivers training on all applicable EDMS tools and processes to end users (Ex : Vendors, Clients, Project Teams, etc.). Updates EDMS delivered trainings as necessary based on changing processes, systems and / or guidelines. Manages staff, evaluates performance, mentors and plans career paths, approves PTO and training, ensures HR policies are followed and makes recommendations regarding staffing decisions. Performs other duties as required.

Minimum Qualifications : Bachelor's degree. 8 years of related experience with at least 2 of those years in a supervisory or leadership capacity. Domestic and / or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Equivalent additional directly related experience will be considered in lieu of a degree.

Preferred Qualifications : Experience and advanced skills with Procore. Strong organizational skills.

EEO Statement : We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

Skills and Abilities : Expert knowledge of applicable EDMS. Strong time and project management skills. Excellent written and verbal communication skills. Ability to influence all levels of an organization. Knowledge of project management concepts and processes.

Background Check and Drug Testing Information : CDM Smith Inc. and its divisions and subsidiaries reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Consumer Report, Investigative Consumer Report and Drug Testing Information : CDM Smith Inc. and its divisions and subsidiaries reserves the right to require consumer reports or investigative consumer reports containing information about you in connection with your application for employment. The consumer report or investigative consumer report will provide information including but not limited to verification of employment, education and licensure, etc. as well as credit when applicable for certain positions. If this position is subject to a consumer report or investigative consumer report related to its responsibilities and requirements, employment will be contingent upon successful completion of the report. CDM Smith may also conduct drug testing for designated positions. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional consumer reports or investigative consumer reports, as well as drug testing.

Additional Compensation : All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Work Location Options : Successful candidate will be required to work 100% in the field locations.

Driver's License Requirements : An appropriate and valid driver's license is required.

Massachusetts Applicants : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.