Senior Administrative Assistant

Senior Administrative Assistant

Kelly is currently seeking a highly organized and proactive Senior Administrative Assistant to provide essential support to join an exciting team in the Wilmington DE area! The successful candidate will oversee various administrative tasks, including expense management, onboarding new employees, and facilitating inter-departmental communication. This on-site role is critical for maintaining operational efficiency and requires collaboration with multiple departments.

Key Responsibilities :

• Review and approve employee expense reports, including those from international teams.
• Prepare and process expense reports related to awards promptly.
• Process Confidentiality Disclosure Agreements (CDAs) and timekeeping adjustments (Time correction tickets).
• Generate purchase requests and purchase orders (POs), coordinating vendor payments through SAP and SharePoint.
• Assist with account payments in collaboration with the local SAP contact.
• Order office supplies from designated vendors and monitor inventory levels.
• Assist the onboarding process for new hires, ensuring an effective transition.
• Coordinate recruitment efforts, including scheduling interviews and managing travel reservations.
• Handle space requests and allocate resources efficiently.
• Order computer equipment and maintain an organized inventory of supplies.
• Submit service tickets for equipment maintenance.
• Coordinate logistics for team meetings, including agenda preparation, room setup, and materials organization.
• Manage onboarding logistics such as IT access and scheduling initial meetings.
• Develop and manage distribution lists for effective internal communication.
• Organize catering for internal meetings and events.
• Facilitate visitor access and manage conference room schedules.
• Serve as a point of contact for team members regarding policies and procedures.
• Participate in special projects and provide support for trade shows as required.
• Manage and coordinate calendars for executives simultaneously
• Schedule, reschedule and prioritize meetings based on urgency and importance
• Coordinate across different time zones for remote and international participants
• Anticipate scheduling needs and proactively suggest meeting times
• Assist the sales team with Vespel quote access forms for specific programs.

Qualifications :

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.