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Office & Fleet Coordinator

Office & Fleet Coordinator

The Professional Tree Care CompanyBerkeley, CA, US
3 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

  • Are you seeking an Office Coordinator / Office Manager position?
  • Would you be 100% satisfied making between $22.00 and $27.50 plus  100% paid benefits; medical, dental, and optical?
  • Do you live within a short commute to South Berkeley, CA?
  • If you answered “Yes!” to all three questions, please keep reading….

Our first-ever Office & Fleet Coordinator will be dynamo; someone who thrives in a fast-paced environment, is a fast learner, has a great memory and is willing to take on multiple high visibility projects at once.

Once your general office duties are taken care of, you’ll spend the balance of your time working alongside our Fleet Supervisor to manage our fleet of work vehicles and heavy equipment, obtaining permits, keeping our business licenses up to date, and reporting vehicle compliance to the state.

WHY YOU’RE SUCH A GREAT FIT FOR THIS ROLE. You are / You :

  • Have served as the central point of contact or hub for several departments, team, or events, whether as a college student or professionally as an Office Coordinator, Office Manager or something similar.
  • Highly productive : work fast, enjoy keeping busy, and offer to help others if / when your own tasks are completed.
  • Have high attention to details, the ability to catch mistakes,
  • Can keep projects running smoothly using MSCalendar, MSProject or another software.
  • Consider yourself tech savvy, have the ability to use MSSuite, especially Excel to create reports that include charts, graphs, VLooKUPS, pivot tables, etc.; has experience using PowerPoint to create presentations.
  • Willing / able to take over management of our supplies, printers, snacks, coffee, and relationships with our cleaning team and landscapers
  • Will double as our receptionist : buzz visitors in, serve as back-up to our “Operator”, be responsible for ensuring the kitchen area, refrigerator, trash and recycling are taken care of.
  • A decent writer who can create clear and professional communications
  • Comfortable maintaining confidentiality. Someone with strong emotional intelligence (EQ), integrity, and clear personal boundaries.

    • Bonus points for :

  • Being bilingual in both English and Spanish since several of the vendors you’ll work with primarily speak Spanish.
  • Having an Associate (AA, AS, or AAS) or Bachelor’s degree (BA, BS, BFA, or BBA)
  • Coursework in business, communications, graphic design or marketing.
  • Living near our headquarters in South Berkeley.
  • Having a current and clean CA driver’s license and a vehicle you bring to work daily so it may be used to run errands on rare occasions.

    • WHY JOIN PROFESSIONAL TREE CARE?

  • Stability. In business since 1980, we’re seasoned veterans of the tree care industry
  • Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find
  • We’re local : near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ. We like to hire folks who live within a brief commute distance of our office since there are no W.F.H. opportunities for this role

    • ESSENTIAL FUNCTIONS

  • Greet everyone with positive, uplifting energy and let them know your name.
  • Serve as phone back-up to our “Operator” / Scheduler by directing calls the appropriate departments or individuals.
  • Scan a wide variety of documents on a daily basis.
  • General office tasks : Order supplies, snacks, coffee, etc. take out trash, recycle, and compost; distribute mail.
  • Obtain street closure permits for projects throughout California, and keep our business licenses up to date
  • Develop and manage a comprehensive spreadsheet that tracks the status of our vehicles and heavy equipment. Work alongside our Fleet Coordinator to ensure compliance with California state laws, including smog certifications and other regulatory requirements.
  • Work alongside our Fleet Supervisor to keep our vehicles compliant, registered, and in scheduled for routine maintenance.
  • Serve as the company’s point-person for auto insurance / auto accidents.
  • Other administrative tasks as required.

    • BASIC REQUIREMENTS of THIS POSITION

  • Physically able to walk up two flights of stairs multiple times throughout the day and to lift / move deliveries including heavy cases of copy paper.
  • Authorized to work in the U.S. without sponsorship.
  • 18 or older.

    • COMPENSATION AND FURTHER DETAILS

  • This position is paid $22.00 to $27.50 per hour based on skills, experience, and match to what the hiring manager is seeking
  • Access to 401(k) on one’s first day of employment
  • Company cell phone
  • Benefits after 90 days of employment include :

    • 100% contribution by the comp any for Kaiser / Medical, Optical, and Dental insurance.

  • Paid holidays, paid sick days, PTO (paid time off)
  • Employee referral bonus

    • HOW TO APPLY

  • Update your resume so your EMAIL address is on the resume. NOTE :  If your email address is NOT on your physical resume, we cannot move you to the next step in our interview process, which is to send you a survey that matches your natural workplace behavior to our open positions.

    • No recruiters or outside agencies, please.

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