Executive Assistant

Job Description

Executive Assistant & Transaction Coordinator – Brokerage

Location : Salisbury, MD

Job Type : Full-Time

Compensation : Salary + Performance Bonus (based on closed-deal milestones)

Position Overview

We’re seeking a highly organized, resourceful Executive Assistant & Transaction Coordinator to support the Senior Broker through every phase of farm transactions. This role owns the checklist, keeps timelines tight, resolves deal hurdles, and ensures all parties—buyers, sellers, lenders, attorneys, inspectors, and integrators—are aligned from listing to settlement. No marketing or new-business duties. Your success is measured by clean files, on-time closings, and proactive problem-solving.

Core Responsibilities

Transaction Coordination & Deal Management

• Build and manage end-to-end transaction timelines (contract → study period → financing / appraisal → integrator approvals → settlement).
• Maintain the master checklist and proactively chase deliverables, signatures, deposits, inspections, and addenda.
• Coordinate with lenders (e.g., farm credit institutions) to track underwriting items, DSCR requirements, appraisals, title / closing documents, and settlement statements.
• Liaise with poultry integrators (e.g., for LOIs, upgrade lists, bird placement timelines) and track compliance items.
• Schedule and coordinate farm access, inspections, environmental / soil tests, well / septic, surveys, minor subdivisions, and permitting where applicable.
• Prepare, route, and quality-check contracts, addenda, disclosures, and post-contract amendments; ensure versions and dates are accurate.
• Monitor contingency clocks (study period, financing, title) and issue deadline reminders / Notices to Perform as directed.
• Compile settlement packages; verify prorations, credits, and personal-property inclusions match the agreement.

Issue Resolution (“Deal Doctor”)

Documentation, Compliance & Records

Client & Stakeholder Communication

Scheduling & Logistics

Data & Reporting

Qualifications

Success Metrics (KPIs)