Office Manager
Global Enterprise TechnologiesWaltham, MA, US2 days ago
Job type
- Full-time
Job descriptionResponsible for logging in visitors, badge control and following company security policies Reconcile benefit invoices, timesheet hours to travel itineraries and assist with other HR & administrative reporting using Excel spreadsheets Manage on / off-site meetings and employee appreciation events May include running local errands to pick up catering and purchase supplies Serve as a focal point for outside vendors & guests Maintain organized, efficient digital and paper filing systems Responsible for sorting mail, scanning and other administrative tasks Maintain confidentiality in all aspects of company information Management of office supplies and upkeep of office environment Maintaining cleaning supplies as requested by the cleaning service vendor Responsible for seasonal office decorating Maintain compliance with all company policies Other tasks & special projects as requested by Direct Manager Ability to thrive in a fast-paced environment and operate with a high sense of urgency US Citizenship due to government regulations (Required) Must be available to work in-office M-F during regular business hours Exceptional organizational ability and multitasking skills Ability to demonstrate professionalism & poise within an environment of frequent interruptions, conflicting priorities, and varying workloads Strong written and verbal communication skills for all business correspondence & interactions Requires culturally aware mindset Dependability, dedication, and comfortable working independently Proficient experience in Microsoft Word, PowerPoint, Excel, and Outlook 5+ years of experience supporting administrative functions Experience thriving in fast-paced office environment with changing needs and to-do lists Orchestrating complex administrative functions Ability to anticipate needs, resourcefulness and responsiveness are essential Experience as an office manager or in a comparable administrative role Proven ability to manage multiple responsibilities and prioritize tasks effectively Quick thinker with a knack for identifying issues and implementing creative, practical solutions Ability to motivate team members while fostering a culture of accountability and excellence. Bachelors degree in business administration, management, or a related field Medical, Dental, Vision & Flexible Spending Account 15 Vacation days, 10 holidays & 8 sick days Short-term and long-term disability Safe Harbor 401K
Job Description
Job Description
Salary : Hourly Rate : $31.25 - $33.65
Office Manager - Waltham, Ma
Job Summary
GET NA is looking for a proactive, efficient, highly organized office manager to join our HR & Admin team. We understand that a well-organized office environment is crucial for a companys success.
In this role, youll ensure that the daily office operations run smoothly, support staff & visitors, coordinate essential administrative functions & foster a positive, culturally rich office environment.
This role requires excellent communication, ability to manage diverse administrative functions, exceptional multitasking skills, proficiency in office software, flexibility to adapt to changing office needs and a positive attitude.
Key Responsibilities
- Provide continuous calendar management, travel management, and expense management
Manage SMGTs expense reimbursements and reconcile monthly AMEX expenses
Including facility booking, managing the ordering, setting up and cleaning up of catering
Ensure cleanliness of common areas and running and / or emptying of the dishwasher
Job Requirements
Experience
Demonstrated ability to meet project deadlines & proactive problem-solving skills
Academic Qualifications
About Global Enterprise Technologies
We have over 30 years of identity management, secure document personalization and mobile ID experience delivering passports, drivers licenses, mobile IDs, and other high assurance identity documents.
We invest in the latest technologies to deliver modernized solutions to minimize our customers risk and solve critical challenges. We innovate to combat fraud and produce privacy centric identity solutions people trust.
We offer competitive compensation, flexible schedules, and a fun, diverse work environment.
Benefit Package & Time Off Includes :
To learn more about our company or to apply directly from our website please click here
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Office Manager • Waltham, MA, US
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