Grant Administrator

About Us

Community Family Centers (CFC) is a community-based nonprofit dedicated to strengthening local communities through impactful programs in youth services, workforce development, education, and health and wellness. We are committed to access, empowerment, and resilience for the individuals and families we serve.

Position Summary

CFC is seeking a dedicated and strategic Grant Administrator to join our development team. This role is responsible for researching, developing, and submitting competitive grant proposals to secure funding from government agencies, foundations, and corporate partners, as well as ensuring full compliance with all post-award reporting requirements.

The ideal candidate is a strong writer and storyteller who can translate complex programs and data into compelling narratives that demonstrate measurable, transformational community impact. This is a highly competitive funding environment, and we are seeking a professional who can actively pursue both government and foundation/corporate grants. While many candidates specialize in one area, this role requires the ability to support both-or a willingness to focus on one area in alignment with existing team expertise.

Job Title: Grant Administrator

Reports To: Director of Development
Department: Programs and Operations
FLSA Status: Exempt, Full-Time

Job Summary

The Grant Administrator is responsible for the coordination, preparation, submission, and management of grant proposals and grant-funded awards for Community Family Centers (CFC). This position ensures compliance with all pre- and post-award requirements for government, foundation, and corporate grants and supports the organization's sustainability through effective grants administration, reporting, and funder communication.

Essential Duties and Responsibilities

• Research, identify, and track grant opportunities from government agencies, foundations, and corporate funders that align with CFC programs and strategic priorities.
• Prepare, write, edit, and submit grant proposals, letters of inquiry (LOIs), and renewal applications in accordance with funder guidelines and deadlines.
• Coordinate with Program and Finance staff to collect required narratives, outcomes data, budgets, and supporting documentation.
• Develop grant budgets and budget narratives in collaboration with Finance staff; ensure alignment with program scopes and funder requirements.
• Maintain grant files and documentation, including applications, award letters, contracts, amendments, and correspondence.
• Monitor grant compliance, deliverables, and reporting schedules to ensure timely and accurate submission of all required reports.
• Compile and submit programmatic and financial reports using data provided by Program and Finance staff.
• Maintain and manage the grants calendar, tracking submission deadlines, reporting due dates, and award periods.
• Serve as a point of contact for funders regarding grant-related inquiries, reporting, and compliance matters.
• Support site visits, audits, monitoring reviews, and funder meetings as required.
• Track grant performance metrics and assist with internal reporting related to grant funding and outcomes.
• Assist in diversifying funding sources by supporting multiple funding streams across government, foundation, and corporate grants.
• Perform other duties as assigned that are consistent with the mission, purpose, and goals of the Agency.

Knowledge, Skills, and Abilities

• Knowledge of grant development and grant administration processes for government and private funders.
• Strong written communication skills, including the ability to present program information clearly and accurately.
• Ability to organize, analyze, and synthesize program data for reporting and compliance purposes.
• Strong attention to detail and ability to manage multiple deadlines simultaneously.
• Effective interpersonal skills and ability to work collaboratively with cross-functional teams.
• Proficiency with Microsoft Office and grant management systems (e.g., Salesforce, Foundant, or similar platforms).

Minimum Qualifications

• Bachelor's degree in English, Communications, Nonprofit Management, Business Administration, or a related field.
• Two to four (2-4) years of experience in grant writing, grants administration, or nonprofit fundraising.
• Experience working with government and/or foundation/corporate grants.
• Demonstrated ability to meet deadlines and manage multiple projects concurrently.

Preferred Qualifications

• Master's degree in a related field.
• Experience with compliance reporting, audits, or funder monitoring reviews.
• Familiarity with nonprofit financial reporting and budgeting principles.

Performance Standards

• Grant applications and reports are submitted accurately and on time.
• Grant files and records are complete, organized, and audit-ready.
• Compliance with all funder requirements is maintained throughout the grant lifecycle.
• Effective coordination with Program and Finance staff to support grant deliverables.

Key Performance Indicators (KPIs)

• Grant Timeliness: Percentage of grant applications and reports submitted by required deadlines.
• Compliance Accuracy: Number of compliance issues, corrections, or audit findings related to grants.
• Grant Success Rate: Percentage of submitted grant proposals that are awarded.
• Funding Mix: Balance of funding secured across government, foundation, and corporate sources.
• Reporting Quality: Acceptance of reports by funders without revisions or resubmissions.
• Internal Collaboration: Timely receipt and integration of programmatic and financial data from internal departments.
• Grant File Management: Completeness and organization of grant documentation for monitoring and audits.