Business ManagerCatholic Diocese Of Fort Worth • Fort Worth, TX, US
Business Manager
Catholic Diocese Of Fort Worth • Fort Worth, TX, US
28 days ago
Job type
- Full-time
Job descriptionCoordinates with the Bookkeeper to prepare, manage, and implement the operating administrative budget according to Diocesan and Parish policies and timelines : Prepares and delivers monthly budget and variance reports to the Pastor. Guides employees and ministries through the budget preparation process. Presents new and / or updated budgets to the Pastor and Finance Advisory Council (FAC). Responsible for budget compliance as it applies to his / her respective position (including the budget compliance of all direct reports) : Prepares a quarterly summary of purchase orders, reimbursements, and invoice payments (detailed by month) to the Pastor, specifically addressing trends and unbudgeted expenses. Demonstrates dynamic problem-solving skills through adaptable and flexible leadership. Clarifies the needs and directives of supervisors, supervises and manages logistics, and clearly communicates resulting needs and barriers to success in a timely, professional manner. Communicates and cooperates with other parish and diocesan organizations. Foster mutually responsive relationships with parish staff and the parish community at large. Mitigates conflicts quickly and works with the Pastor to implement viable solutions. Works independently and within teams on special nonrecurring and ongoing projects as assigned. Learns from mistakes, demonstrates good judgement, and chooses effective leadership styles which foster comradery, respect, accountability, discipline, discipleship, healthy conflict management, and a can-do spirit in accordance with the Catholic faith. Other duties as assigned. Guides and supervises the management of parish grounds, buildings, and systems. Responsible for property and event security : Institutes, maintains, promulgates, and enforces security policies and procedures in accordance with diocesan policy and law. Coordinates event security 30 days prior to scheduled events. Coordinates event security within 3 days of initial notice of applicable short-notice / unscheduled events. Responsible for the security, proper maintenance, and accessibility of all fire prevention and suppression equipment and EMS / EMT equipment. Ensures the proper scheduling and budgeting of recurring maintenance and required inspections or audits. Responsible for annual asset inventory reviews; for the reporting of net assets. Responsible for the application, record keeping, and compliance of all vendor contracts. Responsible for the proper vetting, management, and documentation of all vendors and contractors. Responsible for the proper vetting, administrative management, and oversight of all facilities-related volunteer activities. Supervises the preparation and security of the building and systems for anticipated weather events (cold weather events, ice / snow, heavy rain, heavy winds, etc.). Responsible for maintaining personal familiarity and proficiency with all expected HR functions for this position (dictated by the diocese). Responsible for the proper storage and management (physical and electronic) of all personnel files. Oversee the performance evaluation process : Ensures the satisfactory completion of annual performance evaluations for all employees. Trains supervisors in the proper execution of performance evaluations. Maintains a record of all performance evaluations in personnel files. Creates, reviews, and updates all job descriptions : Ensures job descriptions are reviewed annually. Coordinates with the diocesan HR department in crafting and posting job descriptions for all new positions the parish seeks to fill. Responsible for the timely and accurate completion of administrative deliverables to the diocese (new hire / onboarding forms, status change forms, termination forms, timecard approvals, etc.). Manages conflict and assists employees in finding HR-related resources. Coordinates the disciplinary process. Coordinates staff professional development and training. Assists the Pastor in the determination of staffing needs. Responsible for the management and maintenance of the parish database and e-giving platforms. Serves as the primary point of contact for all IT policies and activities at the parish. Oversees management of the parish calendar. Oversee the management, completion, and distribution of the bulletin. Anticipates, plans for, and supports the arrival of distinguished guests. Oversee the volunteer program at the parish. Responsible for parish relations channels; identifies and addresses parish needs related to the communication of inquiries and concerns. Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law. Securely maintains a current work process binder for each major area of responsibility. Secure and orderly storage of HR, volunteer, vendor, contractor, and contract records. Collection and presentation of applicable records in the event of an audit. Securely maintains an inventory of correspondence, especially if related to legal matters, requests for the disclosure of sensitive or confidential information, authorization or denial of requests for the disclosure of sensitive or confidential information, and policy or procedural changes. This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads. Ability to sit and perform computer work for lengthy periods of time. Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files. Ability to accept work interruptions while remaining focused on duties. Data entry via computer keyboard requires hand and wrist movements. Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance. Some night, weekend, and holiday hours are required. Travel may be required to Diocesan Parishes and / or the Catholic Center, along with occasional trips to vendor locations for meetings. Bachelor’s degree preferred, or 4 to 5 years of comparable work experience. 3 to 5 years of experience as Manager or Supervisor in office environment. Experience with Catholic Church Administrative Office is preferred. 2 to 3 years of experience with Fiscal planning and management, general accounting, budgeting and payroll. Experience with Sage Intact (preferred) Prior experience with ADP Workforce Now (preferred) Successful completion of the Diocesan Safe Environment process. Practicing Catholic in good standing with the Catholic Church. Knowledge and understanding of generally accepted accounting principles (GAAP). Demonstrated ability to listen empathetically, make peace, and de-escalate. Demonstrated history of good judgement. Demonstrated aptitude for adaptability and flexibility. Demonstrated professional written and verbal communication skills. Demonstrated analytical, customer service skills and the ability to multi-task. Ability to use various computer software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel. Ability to learn custom church software. Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn. Ability to meet deadlines and follow directives from Pastor in a timely manner. Ability to receive, understand, retain, and complete verbal and written tasks. Ability to work independently as well as in teams. Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity. Ability to honor and maintain confidentiality. Ability to work well with people from a diverse variety of audiences. Excellent organization, prioritization, and communication skills. Excellent time management skills. Willingness to learn and continue with personal and professional development. Bilingual (Spanish / English) is required.
Job Description
Job Description
Position : Business Manager
Date Revised : October 27, 2025
Reports to : Parish Pastor
Location : All Saints Catholic Church
General Position Summary : The Business Manager is responsible for the full range of parish administrative functions for the church and the efficient and effective administration of parish financial, capital and human resources. Supports the Pastor, the parish staff and serves the needs of the parish. The Business Manager responsible for the full range of parish administrative functions for the church. This position is specifically responsible for the efficient and effective day-to-day operations management of the parish, including facilities, human resources, contracts, vendor relations, parish relations, calendar management, and financial deposits (collections, donations, ministry revenues, etc.). Executes the vision of Pastor and serves the needs of the parish through leadership styles and professional actions which comply with law and conform to Diocesan policies and procedures.
Principal Accountabilities :
- General Administration
Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
Responsible for creating and submitting next year’s budget submissions in accordance with promulgated deadlines.
Prepares and delivers monthly departmental budget and variance reports (including a summary of purchase orders and reimbursements) to the Finance Manager.
Facilities Management
Supervisor to the Facilities Manager.
Human Resources (HR)
Responsible for maintaining a thorough and accurate knowledge of the Employee Handbook.
Conducts annual performance evaluations for all direct reports.
Ensures every employee has a current and signed job description in their personnel file.
Parish Operations
Supervisor to the Parish employees.
RECORD RETENTION RESPONSIBILTIES :
Working Conditions and / or Physical Requirements :
This role routinely uses standard office equipment : calculator, computers, phones, photocopiers, filing cabinets, scanners, etc.
Travel Requirements :
Education and Experience Preferred :
Knowledge and Skills Preferred :
FLSA Designation : Exempt, Full-time 40 hours / week. On Site. M-F 8-5pm
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Manager • Fort Worth, TX, US
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