Administrative Assistant

Job Description

Primary Responsibilities :

• Process, maintain and submit customer invoices per system guidelines within required deadlines
• Create invoices according to company policy if required
• Merge, scan and upload all customer folders to company data base
• Maintain and update customer info as needed (Customer name, address, mergers, etc.)
• Communicate with customers regarding payment status and resolve payment disputes
• Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis
• Assist with managing accounts payables
• Set up and maintain vendors
• Issue purchase orders and process vendor invoices for payment
• Record, update and maintain monthly expenses
• Maintain unbilled revenue report monthly
• Upload unbilled revenue backup to corporate share drive
• Assist with maintaining employee timesheets
• Assist in accounting and financial reporting
• Perform work related tasks as assigned (Ex. Scan, file, etc.)
• Comply with all NOV Company and HSE policies and procedures

Job Qualifications :

Education and Experience