Senior Program Control Analyst

Senior Program Control Analyst

Aetos Systems, Inc. was founded in early 2007 to provide a unique work experience. Employees are the foundation of our business. Our leaders work hard every day to empower and support our employees in the development of their careers, giving back to their community, and providing their expertise and innovations to our customers - solving real-world business problems. Our culture focuses on our people -- our strongest asset -- ensuring they have an environment to provide best-in-class service and solutions to our customers. We always strive to do the right thing.

Have you imagined working for a dynamic small business where you are heard, highly regarded, and able to do what you love all in one package? This is your opportunity! Join now!

The Senior Program Control Analyst is responsible for providing high-level financial management and analysis in support of the company's programs and overall business operations. This position ensures the integrity of program financials through proactive analysis, accurate billing and reconciliation, and effective forecasting within Deltek Costpoint. The role requires strong analytical ability, attention to detail, and a focus on continuous improvement to enhance financial visibility and support data-driven decision-making across the organization.

Essential Duties and Responsibilities:

Program Financial Management

• Serve as a key financial partner supporting company leadership and Program Managers in the oversight and execution of assigned programs.
• Utilize Deltek Costpoint as the system of record for all project financial management activities, ensuring data accuracy and compliance with established policies and procedures.
• Oversee the complete financial management lifecycle including project setup, budgeting, forecasting, billing, payment tracking, and closeout.

Project Setup and Planning

• Create and configure new projects in Deltek Costpoint, ensuring proper structure, revenue formulas, and billing methods based on contract requirements.
• Develop budgets and establish cost/schedule baselines that support accurate forecasting and performance measurement.
• Prepare, distribute, and maintain configuration control of Work Authorizations and project documentation.

Billing, Payment, and Reconciliation

• Prepare, review, and process billings for accuracy and compliance with contract terms.
• Track the status of invoices and payments, performing reconciliations to ensure timely and accurate collections.
• Investigate and resolve billing or payment discrepancies in coordination with relevant internal and external stakeholders.
• Maintain detailed records supporting invoicing, subcontractor costs, and funding status.

Financial Tracking and Reporting

• Monitor actual costs, commitments, and performance against established baselines, providing detailed variance and trend analyses.
• Track expenditures against available funding and alert leadership when additional funding actions are required.
• Develop and present key financial metrics and program dashboards to management to support proactive decision-making.
• Support the preparation of forecasts, Estimates at Completion (EACs), and customer or internal financial reports.

Financial Analysis and Continuous Improvement

• Conduct ad hoc and historical financial analyses to identify cost drivers, trends, and efficiency opportunities.
• Contribute to continuous improvement initiatives that streamline reporting processes and enhance forecasting accuracy.
• Review subcontractor, vendor, and ODC costs to ensure accurate allocation and compliance with policies and procedures.

Compliance and Governance

• Ensure adherence to corporate, contractual, and government financial management standards, including FAR and DCAA requirements.
• Support internal and external audits by maintaining organized documentation and reconciliations.
• Promote a culture of accountability, transparency, and ongoing process improvement.