Administrative Assistant

Job Title : Administrative Assistant

Location : Jackson, Tennessee (Onsite)

Overview :

A dynamic architectural team in Jackson, TN is seeking a highly organized and detail-oriented Administrative Assistant to support daily operations. This role is ideal for someone who thrives in a fast-paced office environment and enjoys juggling a variety of administrative tasks.

Key Responsibilities :

Prepare and expedite proposals and specification documents

Coordinate printing and distribution of plans and legal advertisements

Maintain and update project postings and website content

Generate A.I.A. contracts and forms

Manage state licensing submissions and renewals

Schedule and coordinate vendor CEU classes and architectural meetings

Provide general administrative support including filing, mailing, typing, and receptionist coverage

Assist with marketing materials and special event coordination

Make travel arrangements and manage meeting registrations

Maintain office supply inventory and library resources

Required Skills & Qualifications :

Minimum 3 years of experience in the AEC (Architecture, Engineering, Construction) industry

Strong proficiency in Adobe, Microsoft Office Suite, Outlook, and Excel

Excellent organizational and multitasking abilities

Professional demeanor with strong customer service skills

High school diploma required; 2-year degree preferred

Familiarity with MasterSpec and basic accounting is a plus

Work Environment :

This is an onsite role within a collaborative office setting. The position supports the architectural floor and requires a proactive, team-oriented approach.

Why Apply :

If you're looking for a role that blends administrative precision with creative coordination, and you enjoy being the backbone of a busy team, this opportunity could be a great fit.

Pay and Benefits

The pay range for this position is $21.00 - $22.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jackson,TN.

Application Deadline

This position is anticipated to close on Nov 10, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.