Senior Facilities Manager

InSite Property Group is seeking an experienced Senior Facilities Manager who maintains and oversees the companys buildings and equipment to ensure that all facilities and workplaces are to brand standard, functional and safe for maximum uptime. The Senior Facilities Manager is responsible for keeping facilities up to standards, including utilities, services, critical systems / equipment, and grounds, as well as maintaining role critical KPIs.

Objective :

The Senior Facilities Manager will be negotiating contracts with service providers, monitoring and tracking work orders, carrying out property inspections for defects and coordinating service, renovations, and capital expenditure items to ensure the facility is within code compliance and competitive.

Responsibilities :

Scheduling routine inspections and emergency or other repairs with outside vendors

Maintaining day-to-day operations of facilities, such as delegating or completing work orders

Self-performing routine maintenance and repairs on facilities and making repairs as needed

Coordination and management of contractors to deliver facility renovations and delivery of capex upgrades including roofing, painting, solar initiatives, asphalt, electric vehicle charging

Ensuring quality control and brand standards are consistently implemented

Working with development managers and general contractors to transition new builds to the Operations team, including assessing GC close out binders, warranties, completion of punch list items, and general property onboarding

Maintaining records and files, including warranties, licenses, inspections, service agreements, and contracts

Working with city officials for required permits and code compliance

Creating reports on maintenance, repairs, safety, and other occurrences for supervisors, including cost detail

Creating and tracking facilities management budget

Store manager training on routine repairs and facility upkeep

Complete other tasks, projects and job duties as assigned and / or deemed appropriate

Other Functions :

Must be willing to extensively travel up to 60% of the time and visit company facilities

Must be able to work extended hours and weekends as needed

Other duties as assigned

Skills and Experience :

At least 10 years experience in facilities maintenance and / or construction management

Must have technical and hands-on experience

Proficient in project management, scheduling, cost management and budget tracking, negotiation and procuring vendors

Leadership experience preferred

Knowledge, understanding, and compliance with all applicable Federal, State, and Local laws and regulations relating to job duties

Working knowledge in Microsoft Office Suite (Word, PowerPoint, Excel)

Intermediate mechanical skills and knowledge of plumbing, HVAC, and other building systems

Proficiency with repair tools and techniques

Excellent communication and interpersonal skills, including the ability to speak with all levels of employees, customers, vendors, and team members

Great time management, organization, and prioritization abilities

Keen attention to detail and efficient problem-solving skills

Ability to lift heavy equipment and comfortable standing or walking for long periods of time

Ability to adapt to changes in the work environment, manage multiple projects, and perform efficiently in a fast-paced environment

Physical Requirements :

Consistently walking around site as necessary

Must be able to lift up to 40 pounds at times

InSite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

InSite Property Group complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact Human Resources, InSite Property Group.