Corporate Support
A developmental role for someone interested in pursuing Facility Management that entails office space planning, vendor negotiations, actual vs budget expense management, office communications, etc.
Responsibilities
Office Space Planning :
- Plan for evolution of office space as employee count increases and needs change.
- Plan for employee workstation layout revisions in Tango.
- Oversee office moves when required.
Expense Analysis / Budgeting :
Prepare annual expense budget for Ellis Facility by G / L account.Conduct monthly actual vs budget expense analysis; track expenses; request accruals; forecast future month's spending for Accounting group.Vendor Management and Event Planning :
Must be able to communicate needs to vendors, obtain competitive bids for desired work, manage vendor relationships.Plan annual holiday party and townhall events; Manage details of venue, menu, music, prizes, dcor, guest list.Office Communications :
Write office-wide employee communications.Communicate with management firm of owned building.Manage invitations and RSVPs for company events.Front Desk Coverage :
Cover for receptionist two hours per day during lunch and mail distribution or when they are out of office.Requirements
Education and / or Experience, Knowledge, Skills & Abilities :
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below :
College graduate0 - 2 years of experienceCommunication Skills :
Excellent verbal and written communication skills.Organizational Skills :
Strong organizational and multitasking abilities.Detail-oriented with a proactive approach to problem-solving.Tech Savvy :
Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace).Basic understanding of office equipment and technology.Team Player :
Ability to work collaboratively with colleagues and other departments.Willingness to take on additional responsibilities as needed