Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in Saint Paul, Minnesota. This long-term contract position offers an excellent opportunity for someone with strong organizational and administrative skills to contribute to a dynamic work environment. The role requires a proactive individual who excels at managing tasks, maintaining records, and ensuring operational efficiency.

Responsibilities:

• Organize and file production tickets while retaining essential content for auditing purposes.

• Prepare retention samples and ensure proper filing and documentation.

• Assist with answering inbound calls and delivering attentive customer service.

• Perform accurate data entry tasks to maintain records and databases.

• Support receptionist duties, including greeting visitors and managing front-office activities.

• Review and address audit findings to ensure compliance with internal policies.

• Utilize Microsoft Excel for data organization and reporting.

• Collaborate with team members to ensure smooth administrative operations.

• This role could potentially go to a customer service role

• Proven experience in administrative assistance or a similar role.
• Strong proficiency in Microsoft Excel and other office software.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Strong communication skills, both written and verbal.
• Experience with reception and answering inbound calls.
• Knowledge of audit processes and retention filing systems.
• Ability to work independently and as part of a team.