Full Time Office Manager III- Parowan High School

Full Time Office Manager III - Parowan High School

Iron County School District has a vacancy for your consideration. Please find the details below.

Category : Full-Time Secretary / Office Manager III

Location : Parowan High School

Date Closing : 12 / 03 / 2025

We want you to join our team! Come work for the Iron County School District in Cedar City, UT and help to make a difference in the lives of students and families in your community! The Iron County School District supports families in developing college and career readiness by BUILDING knowledge, skills and relationships for ALL. Empowering ALL to learn at high-levels through systematic district and school-wide support.

Parowan High School is seeking a Full Time Office Manager III. The Office Manager III is under the direction of the Principal, plan, organize, oversee and participate in complex and responsible office functions; serve as a liaison between administration, staff, parents and the community; perform office duties to relieve the Principal of administrative and office detail; Prepare and reconcile financial records and bank statements as assigned by the position; collect and receive monies and funds; process deposits and reconciliations according to established District guidelines, policies and procedures; review accounts for errors and make appropriate adjustments; verify, balance and adjust assigned accounts in support of assigned programs; monitor funds for income and expenditures. Assists with various associated Student Body records, funds, and budgets; provide communication and information services.

Plan, organize, oversee and participate in complex and responsible office functions; maintain school calendar and schedule events; coordinate and prioritize office duties and functions; serve as a liaison between administration, staff, parents and the community.

Prepare and maintain various reports, calendars, schedules, assessment materials and other tasks as assigned to assist and alleviate the Principal of administrative responsibilities; assist in coordinating special school events.

Prepare and reconcile financial records and bank statements as assigned by the position; collect and receive monies and funds; process deposits and reconciliations according to established District guidelines, policies and procedures; review accounts for errors and make appropriate adjustments; verify, balance and adjust assigned accounts in support of assigned programs; monitor funds for income and expenditures.

Receive and disseminate various communications including phone calls, mail, emails and correspondence between the Principal, staff, students and the community; distribute signed paperwork to the appropriate District office.

Exercise independent judgment, discretion and initiative in resolving situations arising in the Principal or administrator's absence.

Assist in monitoring students in the office as needed; contact parents as needed.

Prepare regular payroll reports with the Principal's authorization and submit reports to the payroll department.

Oversees and assists with the collection of all student fees, activity fees, athletic fees, etc.

Oversees and assists with any collection of monies and funds relating to student activities and extracurricular activities and clubs.

Interpret, explain and ensure that District policies, procedures and rules are correctly followed by staff, students, volunteers and visitors.

Prioritize several aspects of detailed and complex office operations daily; perform in a busy office setting and exercise good judgment in time management and balancing tasks; respond o and address unexpected, time-sensitive situations that affect the office and school environment daily.

Assist with budget planning and expenditure control as assigned; generate various computerized lists and reports as requested; ensure accuracy of input and output data.

Perform various duties for substitutes as assigned including monitoring employee absences, ensuring a substitute is assigned for absent personnel and preparing required documents for substitutes; assist with finding substitute coverage for classes as required.

Operate a variety of office equipment including a calculator, computer and assigned software; perform non-technical maintenance on office equipment as needed.

Respond to inquiries and provide general information to personnel, students, parents and the public.

Establish and maintain filing systems, input a variety of data into an assigned computer system.

Provide direction and training as needed to office staff.

Process purchase orders and invoices as assigned; monitor office or program expenditures; maintain auditable records.