Job Description
Job Description
SUMMARY OF MAJOR FUNCTIONS :
We are seeking an organized and detail-oriented individual to join our team as an In-House Accountant. The successful candidate will be responsible for a variety of tasks related to billing, expense management, and financial record-keeping and ensuring compliance with accounting procedures. The primary focus will be on coordinating billing processes, managing expenses, categorizing financial transactions, and providing support to the accounting team.
DUTIES AND RESPONSIBILITIES :
Billing Coordination :
- Liaise with the billing department to ensure all invoices are accounted for and follow up on any missing invoices.
- Ensure that all CCBHC (Certified Community Behavioral Health Clinics) services are billed by the 19th of each prior billing month.
- Complete billing duties in timely manner.
Invoice and Statement Management :
Differentiate invoices by program and ensure accurate billing.Print and upload all account statements by specified deadlines.Financial Reporting :
Collect and organize financial documents.Match invoices to deposits and forward remittances as necessary by specified deadlines.Prepare monthly Financial books by the 23rd of the following months and submit for review as directedExpense Management :
Daily recording and splitting of expenses by program.Conduct monthly meetings for month-end expense review with relevant leadership.Financial Record-keeping :
Maintain records of programs operated by the nonprofit.Keep track of invoices sent out monthly per program / grant.Request EFTs / remittance for payments made to the nonprofit and record payment details.Communication and Collaboration :
Liaise with Elmhurst and partner firm employees regarding any discrepancies between invoices and deposits.Assist the outsourced accounting firm by collecting information on expenses, programs, and other data as required.Ensure checks are categorized correctly by program / grant.Other duties :
Coordinate credit card usage, receipt collection, and recording.Maintain physical receipts and manage digital records.Categorize in QuickBooks Online (QBO).Position duties are not limited to the above tasks.MINIMUM REQUIREMENTS – EDUCATION AND EXPERIENCE
Bachelor's degree in Accounting, Finance, or a related field.Previous experience in accounting or finance roles preferred.Proficiency in accounting software, especially QuickBooks Online.Proficiency in Microsoft suite, with an emphasis on Microsoft Excel.Excellent attention to detail and organizational skills.Strong communication and interpersonal abilities.Ability to work independently and collaborate effectively with team members.Knowledge of nonprofit accounting principles is a plus.