Visual and Performing Arts and Humanities Program Specialist

Visual and Performing Arts and Humanities Program Specialist

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Please see Special Instructions for more details.

• Current Resume Required – Attach as “Resume” to this online application;
• Cover Letter Required – Attach as “Cover Letter” to this online application;
• Transcripts and / or Certificates - Optional – For evidence of educational completion, unofficial transcripts are accepted in the application process. Please remove security-sensitive information such as social security numbers and date of birth from the transcript. Official transcripts will be required upon hire. Include copies of both undergraduate and graduate transcripts. All transcripts must be attached as one document to this online application. Attach as “Transcripts”;

Web-Based Video Interviewing Capabilities Required – Candidates who are selected for screening interviews must have the ability to access and utilize a web-based video interviewing product. Candidates will need to provide and have access to a computer, laptop, or an acceptable mobile device such as a tablet computer with good internet access, audio listening capabilities, a microphone, and a web camera. Candidates must have the ability to accept a user agreement and software download of a web-based video interviewing product which we will provide.

Position Title Visual and Performing Arts and Humanities Program Specialist

Position Status Staff

Reports to

Department Academic Affairs

Posting Date 10 / 13 / 2025

Closing Date 11 / 03 / 2025

Job Category Professional

Starting Salary Range Starting wage is $19.38 / hour (FY2026)

Benefits Fully-benefited

Job Summary

This position provides comprehensive program support including coordinating, and implementing college and community programs, activities, performances, and events. Includes coordinating logistics, managing marketing and outreach communications, supporting student engagement, and collaborating with faculty, staff and community partners. The position also provides programmatic support such as managing databases; monitoring budgets; and managing and maintaining websites and social media platforms. This role emphasizes collaboration, assisting colleagues, and ensuring departmental activities are effectively supported.

1. Coordinates and implements programs, training sessions, activities, events, and performances. Coordinates logistics such as scheduling, facilities, staffing, catering, equipment, and marketing. Assists colleagues in planning and supports a coordinated team delivery.

2. Provides general program support and customer service to students, faculty, staff, and community members. Serves as liaison to ensure successful execution of events and activities. Collaborates with multiple employees to align support across the division.

3. Monitors budget activities and expenditures, ensuring proper posting of receipts and deposits; processes expenditure paperwork; reconciles accounts; makes recommendations regarding budgetary requirements and allocations. Generates and provides budget reports and tracking support to division staff and communicates updates to team members.

4. Participates in a variety of meetings, events, conferences, and / or other related activities to receive and convey information. Shares updates and coordinates follow-up actions with team members to support collective progress.

5. Assists with the compilation, reporting, and tracking of various types of data and program methods. Compiles and tracks events, attendance and program participation data. Provides data reports to support multiple staff and division planning needs.

6. Supports marketing and outreach activities including managing social media platforms, website administration, creating promotional and collateral materials, and other communications. Includes creating, curating, and scheduling engaging content across various social media platforms, monitoring social media channels for inquiries, comments, and feedback, and ensuring timely and appropriate responses. Designs, develops, and updates website content, ensuring it is visually appealing and user-friendly. Coordinates with team members to ensure marketing and outreach efforts align with division priorities.

7. Coordinates administrative activities including contracts, vendor relations, policies and procedures; prepares correspondence, form, and documentation; and maintains program files and records. Provides clerical and organizational assistance to multiple staff and support team efficiency.

8. Performs other duties of a similar nature or level

Required Training and Experience

Associate’s degree or two-year technical certificate, and up to two years of related experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Preferred Training & Experience

Licensing Requirements

Acceptable criminal background check

Required Knowledge, Skills, and Abilities

Knowledge of :

Customer service principles

Marketing principles

Public relations principles

Basic graphic design principles

Website and social media management and content development principles and practices

Program and event planning principles

Implementing events and activities

Developing promotional and communication materials

Organizing and coordinating multiple projects concurrently

Scheduling practices

Basic project management principles

Recordkeeping and report preparation techniques

Budget monitoring and basic accounting principles

Modern office procedures, methods, and equipment

Teamwork and collaboration principles

Skill in :

Customer service principles

Using a computer and related software applications

Planning, organizing, and coordinating programs, activities, and events

Scheduling activities and events

Preparing collateral and marketing materials

Preparing reports, keeping records, documenting and managing data

Performing basic graphic design techniques

Administering website and social media platform

Demonstrated ability to work effectively both independently and as part of a team, providing support across multiple staff roles

Monitoring and reconciling budgetary activities and transactions

Solving problems

Operating modern office equipment

Supporting team processes, assisting colleagues, and coordinating to achieve shared goals

Communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public, event coordinators and attendees, and others sufficient to exchange or convey information and to receive work direction

Physical Requirements

Positions in this class typically require : stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Light Work : Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects. If the use of arm and / or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Position requires some evening and weekend work.

Special Instructions to Applicants

Web-Based Video Interviewing Capabilities Required – Candidates who are selected for screening interviews must have the ability to access and utilize a web-based video interviewing product. Candidates will need to provide and have access to a computer, laptop, or an acceptable mobile device such as a tablet computer with good internet access, audio listening capabilities, a microphone, and a web camera. Candidates must have the ability to accept a user agreement and software download of a web-based video interviewing product which we will provide.

Required documents are indicated with an asterisk (

Resume

Cover Letter

Transcripts and / or Certificates

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