Office Coordinator

Job Description

Job Description

Join the Jayne Young Agency, a dynamic and customer-focused insurance agency. We are ranked in the top 1% consistently with Allstate agencies NATIONWIDE and we're looking for an enthusiastic Office Coordinator who is ready to become an integral part of our team. If you have strong organizational and multi-tasking skills and are eager to contribute to a positive office environment, then this role is for you. As an Office Coordinator, you will be the cornerstone of our administrative operations, ensuring that our office functions smoothly and efficiently. You will play a crucial role in welcoming clients, managing office tasks, and supporting our team to provide exceptional service. This role does not require a property and casualty license. Our office is a hub of activity, and we are looking for someone who thrives in a face-to-face environment, enjoying the daily interactions with staff and clients alike. If you have a positive mindset and an inviting personality, we invite you to be a part of our growing agency. Culture is everything to us, so personality is just as important as your skill set. Only the best will be selected for this highly coveted role. Apply today and step into a role where your contribution will be valued and celebrated!

Benefits

Annual Base Salary + Bonus Opportunities

Paid Time Off (PTO)

Hands on Training

Mon-Fri Schedule

Career Growth Opportunities

Responsibilities

Office Management : Oversee daily administrative tasks, ensuring the smooth operation of office activities.

Communication : Serve as the primary contact for incoming phone calls, emails, and in-person inquiries.

Scheduling : Manage calendars, appointments, and meetings for the team, ensuring optimal time management.

Document Handling : Maintain accurate records and manage digital filing systems, ensuring confidentiality and organization.

Inventory Management : Track office supplies and equipment, placing orders as needed to ensure availability.

Customer Service : Greet clients and visitors, providing a welcoming environment that reflects the positive culture of the Jayne Young Agency.

Collaboration : Work closely with other team members to support agency goals and enhance office efficiency.

Requirements

Education : High school diploma or equivalent required.

Experience : Previous office administration or secretarial experience is highly preferred.

Communication Skills : Excellent verbal and written communication skills. You MUST be comfortable with technology and operating a computer.

Organization : Strong organizational skills with the ability to multitask efficiently.

Proficiency : Solid knowledge of Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.

Interpersonal Skills : Approachable with a warm demeanor, capable of fostering a welcoming atmosphere.

Team Collaboration : Ability to work collaboratively in a team environment.

Attention to Detail : Keen attention to detail and problem-solving ability.