Director of Financial Planning and Budget

TITLE :   Director of Financial Planning and Budget

DEPARTMENT :   Office of Finance and Administration

REPORTS TO :   Vice President for Finance and Administration / Chief Financial Officer

CLASSIFICATION :   Staff-12 months

EFFECTIVE DATE :   TBD

STANDARD WORK HOURS :   37.5 hours per week

LOCATION : On-Site-Main Campus

EMPLOYMENT STATUS :   Full-Time

EMPLOYMENT CLASSIFICATION :   Exempt

JOB SUMMARY :

The Director of Financial Planning and Budget is responsible for leading the development, coordination, and oversight of Kentucky State University’s operating budgets, financial forecasts, and reporting functions to ensure efficient and transparent financial operations across all divisions of the University.

This position provides leadership and strategic direction for financial planning, budget development, and resource allocation, ensuring compliance with university policies, state and federal regulations, and funding agency requirements. The Director works closely with the President’s Cabinet, Deans, Department Heads, and the Office of Finance and Administration to provide data-driven analysis and recommendations that support informed decision-making and the University’s fiscal integrity.

ESSENTIAL JOB FUNCTIONS :

Lead the development, maintenance, and analysis of budgetary and financial data for all University divisions, ensuring fiscal accountability and compliance with university, state, and federal regulations.

Oversee University-wide budget development, including annual operating budgets, forecasting, and variance analysis.

Partner with leadership to develop and implement financial planning strategies that support institutional goals and priorities.

Provide consolidated reporting and budget performance analysis for senior leadership, the Board of Regents, and external agencies as required.

Analyze historical and projected fund usage to forecast needs and assist in long-term financial planning.

Monitor and manage grant, contract, and restricted fund budgets in collaboration with Sponsored Programs, ensuring compliance with federal and state funding requirements.

Maintain a comprehensive understanding of Generally Accepted Accounting Principles (GAAP) and ensure adherence in all financial activities.

Develop and maintain budget policies, procedures, and financial models to enhance the University’s fiscal efficiency.

Access, analyze, and report financial data from enterprise systems such as Banner and ADP.

Collaborate with Human Resources, Procurement, and other administrative offices to align budget planning with workforce and operational needs.

Supervise and train staff in the budgeting and financial analysis functions, including assigning and reviewing work, conducting evaluations, and promoting professional development.

Provide financial consultation and support for capital planning, strategic initiatives, and cost-benefit analyses.

Stay current with federal, state, and institutional financial regulations and best practices.

Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED :

Extensive knowledge of federal and state financial regulations, and university financial policies and procedures.

Strong background in accounting, financial planning, and budget management.

Demonstrated experience developing and overseeing large, complex budgets.

Skill in financial modeling, forecasting, and strategic analysis.

Proficiency in ERP and financial systems (e.g., Banner, ADP).

Excellent written, verbal, and interpersonal communication skills.

Ability to provide leadership, direction, and mentorship to professional staff.

Strong analytical, organizational, and problem-solving skills.

Ability to prepare comprehensive reports containing technical and financial information.

Ability to work collaboratively across departments to support institutional objectives.

Commitment to ethical financial management and confidentiality of sensitive information.

SUPERVISORY RESPONSIBILITY :

This position has direct supervisory responsibility.

OTHER DUTIES :

Other related duties as assigned.

QUALIFICATIONS :

Master's Degree in Business Administration, finance, or similar area; At least 3 years of experience in administrative processes.

Licensing and Certifications :  NA

WORKING CONDITIONS :

Work is primarily performed in an office setting.

Requires prolonged periods of sitting at a desk and working on a computer.

May require occasional lifting of up to 20 lbs.

Minimal exposure to physical risks.

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

Internal candidates are encouraged to apply.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge / skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.