Buyer, Procurement

Procurement Buyer

The goal of the Procurement team is to competitively source quality goods and services for the various ASPCA locations while ensuring timely deliveries and innovative solutions for the teams we support. We pride ourselves on being a dedicated collaborative group that is committed to providing a high level of service to the teams directly involved with the animals the ASPCA serves and protects. We procure the medical supplies, food, and enrichment / behavior items which the ASPCA uses to help animals nationwide. The Buyer works directly with multiple departments across the organization to meet procurement and fulfillment needs critical to the operations of various high-volume ASPCA programs including Community Medicine (at all New York, Los Angeles, and Miami locations), ASPCA Spay / Neuter Alliance, the Behavioral Rehabilitation Center, and other remote locations as needed. Under the direction of the Senior Director, Procurement, the Buyer performs a wide variety of tasks related to procurement, including (but not limited to) : pricing research and comparisons, day-to-day vendor relationship management, critical internal client support, and order placement and tracking. The internal client groups supported by the Buyer include complex veterinary medical specialties, requiring advanced product and supplier knowledge to optimize purchasing decisions, with the ability to make decisions quickly and autonomously in the best interest of the business.

This is a hybrid role that requires candidates to travel in-person to 1-2 days per week to our office at 424 E. 92nd St in New York City, NY.

Responsibilities

Internal Client Service (70%) :

• Manage requests for goods / services from diverse internal client groups, independently choose optimal suppliers to meet client needs, and create and issue purchase requisitions and purchase orders to suppliers using specialized Workday Procurement module knowledge.
• The value of goods purchased annually by Buyer for staff located nationwide is ~$3 million.
• Ensure that all orders are placed with the appropriate supplier to ensure the best balance of price and quality and in keeping with client group needs and established purchasing agreements / contracts.
• Monitor and report order tracking status to program group stakeholders for all ASPCA remote locations or where locations may be shared among multiple program groups.
• Serve as an ASPCA subject matter expert in purchasing processes, particularly relative to Workday's Procurement module, including maintaining supplier product catalogs for ordering, monitoring system performance and functionality, and providing hands-on training or consultative support to internal client groups and leadership.
• Assist in maintenance of shared database of vendor information for informed decision-making in purchasing.
• Assist program groups in establishing all necessary supplier accounts (including centralized billing details) for all new ASPCA locations.
• Maintain up to date status of items on backorder and alert departments when items are available, or recommend appropriate substitutions or alternative suppliers as needed to keep business processes running without interruption.
• Fill special orders for clients / employees / other departments on as needed basis.
• Comparison shop whenever necessary to obtain optimal prices and proactively recommend cost-saving alternatives to department and program group leadership.
• Follow inventory par levels, adjusting to meet fluctuating needs, and order appropriate replenishment for all internal client departments, preventing stockouts and overstocks.
• Collaborate with program groups in meeting inventory and purchasing goals, including budget goals and understanding of any variances.
• Model / encourage a healthy and balanced working environment for self and team using communication, flexibility, and support by strategically prioritizing and completing work projects and tasks.

External Supplier Management (20%) :

Compliance (10%) :

Exemplifies the ASPCA's Core Values :

Qualifications :

See above for qualifications details.

Language : English (Required)

Education and Work Experience :

Compensation

The target hiring range is based on where the employee works, which for remote roles is the employee's primary location of residence, and its respective cost of labor. You can view which zone applies to you based on your location (aspca.app.box.com / v / aspcazonetable). For questions regarding locations not on the list, please send an email to Careers@aspca.org for more information. Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future.

Benefits

At the ASPCA, you don't have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to :

For more information on our benefits offerings, visit our website.