Event Manager | Full-Time | Pan American Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Event Manager will manage every aspect of their assigned events from the advance planning through the end of the event; oversee building and t-shirt security, guest services, and interact with local public safety officials to ensure events run smoothly. This position reports to the Director of Operations.

This role pays an annual salary of $45,000-$50,000.

Benefits for Full-Time roles : Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until November 7, 2025.

About the Venue

Pan American Center is a multi-purpose arena in Las Cruces, New Mexico, located on the campus of New Mexico State University. The arena has a current seating capacity of 12,515 people. The arena serves as home of the New Mexico State Aggies Men's and Women's Basketball and Women's Volleyball Teams.

Responsibilities

• Directs two hundred part-time event staff (ushers / ticket takers / back of house security / parking employees to strategically enhance the guest and client experience for over 200 events per year.
• Develop and implement a comprehensive guest service program.
• Meets with client groups to plan and organize assigned meetings and / or events.
• Creates AutoCAD for events.
• Consult exhibit managers, promoters, athletic representatives, and others concerning physical set-up needs and requirements for licensed areas; prepare work orders and cost-estimates accordingly.
• Keeps clients informed as to the status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements, and other relevant details.
• Prepares cost estimates and monitors final billing.
• Maintains event-related reports, information, and files.
• Ensure staff compliance with all applicable company policies and procedures.
• Guides clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Maintains event operations equipment (radios, metal detection wands, etc.).
• Makes hospitality arrangements as needed.
• Creates and distributes detailed information sheets before every event.
• Prepares and approves payroll for all event staff.
• Reviews emergency planning procedures with all event staff for each event.
• Provides leadership and guidance for event personnel.
• Works a flexible schedule, including long nights, early mornings, weekends, and holidays as needed.
• Develops collateral materials for employees and fans such as the Accessibility Guide, Event Handbook, and Guest Services Assistance Documents.
• Acts as manager on duty as required.
• Creates work schedules for event staff, medical, police, maintenance, and operations.
• Recommends and evaluates required event staffing levels.
• Investigate and resolve event-related complaints, ensuring customer satisfaction.
• Assists in the preparation of the building to meet the requirements of upcoming events / shows.
• Develops and maintains effective working relationships with clients, partners, and all stakeholders.
• All other duties as assigned.

Qualifications

Strengthened by Our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.