Senior Payroll Coordinator

Senior Payroll Coordinator

Lehigh University is an affirmative action / equal opportunity employer and does not discriminate on the basis of age, color, disability, gender, gender identity, genetic information, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status. Lehigh University provides comprehensive benefits including partner benefits.

The Senior Payroll Coordinator is a key member of the university's payroll team, responsible for managing and coordinating payroll operations to ensure accurate and timely payment of faculty, staff, and student employees. This role involves overseeing payroll processing, ensuring compliance with laws and regulations, mentoring junior payroll staff, and serving as a resource for payroll-related inquiries and problem resolution. The Senior Payroll Coordinator will work collaboratively across departments to streamline processes and enhance operational efficiency. Position Number : S78270 This position is a Grade : 8 - 37.5 with an approximate salary range of $43,940 - $52,740 and is subject to change based on experience, skills and qualifications.

Key Responsibilities :

• Input and maintain accurate Payroll records.
• Set up new employee records, including employee designation, personal and regulatory information, job record, labor distribution and deductions.
• Audit payroll calculations to ensure system accuracy and consistency with source documents.
• Resolve discrepancies.
• Complete short term disability information within the Banner System and contact HR when employees exceed continuous sick days.
• Review source documents for accuracy, completeness and compliance with Lehigh University policies and legal requirements. Contact Department to resolve problems.
• Communicate with employees about direct deposit and problem solve when necessary.
• Review and process additional compensation requests. Ensure compliance with University policies.
• Obtain and verify authorized signatures on incoming paperwork.
• Provide Payroll Manager with re-allocation information.
• Verify eligibility of additional hours (timesheets).
• Review and analyze employee information to maintain immigration compliance, monitor nonresidents / residents' status, FICA stats, and treaty setup.
• Identify and escalate more complex immigration and taxation problems to payroll management.
• Research and prepare various wage verifications.
• Respond to supervisor and employee questions regarding non-resident work eligibility issues.
• Assist Departments in proper documentation for I9 compliance.
• Refer non-resident issues to the Office of International Students and Scholars as appropriate.
• Communicate any issues regarding incomplete information that would result in delay of payment to an employee or new hire to Human Resources and / or other departments.
• Attend to inquiries from employees, students or visitors about pay, deductions, taxes and treaties.
• Assist employees and University departments with the administration and interpretation of payroll policies, checks, reports and the completion of forms.
• Research paycheck discrepancies / questions.
• Assist in documentation of policies and procedures.
• Coordinate with other University departments concerning deduction transactions and balances (Including Development, Parking, Bursar, etc.).
• Support employee status inquiries from other departments as appropriate.
• Receive, handle, or forward incoming calls and emails.
• Prepare remittances associated with payroll deductions (for verification by others) and remits along with proper documentation.
• Reconcile remittance payments to General Ledger balance.
• Audit any discrepancies and review with supervisor.
• Run and review Pay Registers and Finance Balance.
• Calculate remittance amount.
• Reconcile Finance Fund and resolve any discrepancies.
• Prepare transmittal documents.
• End employee's job.
• Communicate adjustments with terminating employee and appropriate departments.
• Advise Payroll Manager of overpayment due to late paperwork.
• Update payroll jobs, deductions and fax assignment appointment forms to Human Resources.
• Adjust final paycheck as necessary.
• Calculate vacation payout.
• Contact departments on timely basis to maintain system integrity.

Qualifications :

Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university's mission. Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our website. Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor Successful completion of standard background checks including but not limited to : social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position. Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.