Branch Coordinator
The Branch Coordinator (BC) is responsible for managing office duties & procedures to create and maintain an efficient branch work environment : organizational effectiveness, communication, and safety.
Environment, Health & Safety
- Comply with Environmental Health & Safety Policies
Customer Service
Greet and assist visitors. Direct vendors and suppliers for deliveries or retrievals.Manage inbound calls and branch notifications to communication procedures, guidelines, and policies.Collaborate effectively with the Collections team to proactively resolve customer concerns or disputes to satisfactory resolution.Oversee the end-to-end Customer Service process, ensuring exceptional service delivery.Facilitate efficient Delivery and Return processes to ensure seamless operations.Utilize Net Promoter Score (NPS) feedback to identify and drive process improvement.Build sustainable relationships and trust with vendors and customers (internal & external) through open, proactive communication.Office Operations
Manage Location Accounts Payable process to include :Investigate invoices that do not match POs and reconcile discrepancies.Manage local service contracts, blanket POs, etc.Prepare required PO reporting and documentation consistent with policy.Issue and receive POs within standard response times.Manage Location Month-End Close processes to include :Reconciliation of delivery and installation (D&I) reports,Risk management reporting (accidents, OSHA, DOT, etc.)Fleet inventory reconciliation.General office / facilities / administrative duties to include :Ordering / receipt / inventory of office suppliesFacilitating IT Help Desk assistance for branch employees as required.Receiving and distributing incoming mail and / or deliverables.Facilitating location employee timeclock use and reportingCollaborating with HR and Managers in onboarding new hires.Other duties as assigned.Inventory & Material Coordination (as applicable) :
Generating POs for requested Parts / shop materials, placing orders, processing POs upon receipt.Assisting in branch inventories.Manage Value Added Products & Services (VAPS) inventory including substitutions and backordered items.Education and Qualifications
Requirements :
High school diploma or GED3 or more years' applicable experienceMS Office (Excel / Word / Outlook) proficiencyExperience working effectively with customers and vendors by phone, email, Zoom, etc.Strong service orientation, active listening,Excellent oral / written communication skillsVendor negotiation experience (price, timing, etc.)Ability to follow direction and meet deadlines in a fast-paced environmentExperience applying creativity to problem-solving for positive outcomesExperience building sustainable relationships and trust with vendors through open, proactive communicationAbility to effectively manage multiple, changing priorities in a fast-paced environmentPreferred :
College DegreeExperience with Salesforce.com, SAP, Tableau, Hyperion, Teams / Zoom or Smartsheets.Occasional travel may be required. Personal Characteristics :
Lead by example through living our values :Dedicated to Health & SafetyCommitted to Inclusion & DiversityDriven to ExcellenceTrustworthy & ReliableDevoted to Our CustomersCommunity FocusedBase Wage Range : $25.95 - $38.90 Individual rates are based on a variety of factors such as degrees or certifications, skill-level and years of experience, and include considerations such as expected overtime and variable compensation pay such as bonuses or commission. All regular WillScot Holdings Corp. positions offer generous benefits including medical, dental, vision, disability and life insurance, paid time off, Company holidays, tuition reimbursement, and 401(k) with match. Most positions also have variable pay opportunities including commission or bonus, performance rewards, or incentive programs. More information about benefits may be found here.
WillScot provides equal employment opportunities to employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
WillScot embraces diversity and is committed to equal opportunity in all aspects of employment, including recruiting, hiring, promotion, termination, leaves of absence, compensation, and training. We are focused on building teams that include a variety of backgrounds, lived experiences, and skills. The more inclusive we are, the stronger we will be!
