Administrative Coordinator

Job Description

Job Description

We are looking for a detail-oriented Administrative Coordinator to join our team in San Francisco, California. In this contract role, you will play a key part in supporting events, managing reception duties, and coordinating administrative activities to ensure seamless operations. This position requires excellent organizational skills, flexibility, and a focused demeanor when working with clients and team members.

Responsibilities :

• Provide event support by handling logistics such as guest registration, Wi-Fi setup, snacks, meals, and overall meeting coordination.
• Manage reception duties with care and ensure a welcoming environment for visitors.
• Assist with scheduling and coordination of meetings and other administrative tasks.
• Process travel and expense reports using Concur to ensure timely reimbursements and accurate record-keeping.
• Perform general office duties including organization, supply management, and administrative support.
• Collaborate with team members to address ad hoc requests and ensure operational efficiency.
• Maintain clear communication with security and other departments to facilitate smooth event and office operations.
• Adapt to changing priorities and take on additional responsibilities as needed.
• Ensure compliance with company policies during the execution of administrative tasks.
• Proven experience in administrative coordination or related roles.
• Familiarity with Concur or similar travel and expense management systems is preferred.
• Strong organizational and multitasking skills to handle varying responsibilities effectively.
• Demonstrated client-facing professionalism and ability to maintain a positive impression.
• Flexibility to adapt to dynamic work environments and schedules.
• Proficiency in calendar management and scheduling tools.
• Excellent verbal and written communication skills.
• Ability to work onsite in San Francisco, California during core business hours.