TRANSPORTATION ADMINISTRATIVE ASSISTANT-Transportation

Sycuan Tribe Transportation Department Administrative Support

The ancestors of the Sycuan Band of the Kumeyaay Nation existed many centuries ago as a community of peoplea Tribe living together, farming, hunting and fishing to survive. Much has changed since that time. Today the Sycuan Tribe governs its Reservation, owns and operates a Casino and a Golf Resort, and owns a number of other business ventures in the San Diego Region. One attribute that remains unchanged, however, is Sycuan's sense of community. Sycuan is more than just a business. Sycuan is a community of people working together toward a common goal. Whether you work in our state-of-the-art Casino, our beautiful Resort, or become a staff member in our Tribal Government division, you will be part of the Sycuan family.

Job Purpose : Provides administrative and clerical support to the Transportation Department

Job Duties and Responsibilities :

• Provides administrative and clerical support to the Transportation Department by composing department reports, correspondence and interoffice memos according to instruction, answering incoming calls, relaying messages and inquiries to department personnel, scheduling and tracking offsite transportation needs, and scheduling and tracking departmental training in data base following established procedures. - 30%
• Provides the Payroll Department with an accurate accounting of staff's time and attendance by entering staff schedule information for each shift in the timekeeping database, printing out weekly schedules, entering schedule adjustments according to established procedures, auditing time off request and adjustment forms for proper completion and appropriate signatures, and entering requests and adjustments in the database. - 30%
• Monitors bussing activities by maintaining bus records, log books and records of passenger player ratings for each bus route, maintains and distributes bus driver incentive packages, tracks complaints, and provides the Guest Transportation Manager with ridership reports and costs associated with each route to determine efficiency. - 20%
• Maintains updated departmental policies and procedures by drafting internal procedures, submitting procedures for approval, editing final draft as directed, distributing finalized procedures to appropriate area, maintaining computerized file of procedure documents, and updating internal procedures as needed. - 15%
• Ensures consistent application of departmental purchasing procedures by receiving supply requests, generating requisitions, entering information into computer database, obtaining appropriate approvals, forwarding orders to the purchasing department, tracking received orders, generating weekly and monthly reports, and maintaining vendor activity files. - 5%

Job Specifications :

Skills and Knowledge :

Supervisory / Managerial Accountability : Direct : None Indirect : None

If you enjoy being part of a community dedicated to creating a memorable guest experience, we invite you to explore career opportunities with Sycuan and join our winning team! Job Details Pay Type : Hourly