Director of IT Procurement

Job Description

Job Description

The Information Technology Department has an opening for a Manager of IT Procurement in the Washington, DC or New York office. The Manager reports directly to the Chief Information Officer. This role is critical in managing the acquisition of technology goods and services for our firm. The successful candidate will research potential vendors, analyze costs, negotiate contracts, and ensure compliance with firm policies while supporting our technology infrastructure needs across all offices.

Essential Job Functions and Responsibilities

• Identify, evaluate, and select vendors based on cost, quality, and reliability for IT hardware, software, and related services.
• Develop and maintain relationships with key technology suppliers and service providers.
• Manage vendor onboarding and performance improvement initiatives.
• Work with Vendor Management Office (VMO) and IT leadership on negotiations with suppliers to secure optimal terms, pricing, and service levels.
• Partner with the VMO and the firm’s contract review attorneys on contract reviews and amendments.
• Manage contract renewals and renegotiations to maximize value.
• Analyze market trends and pricing to identify cost-saving opportunities.
• Monitor spending patterns and ensure adherence to approved budgets.
• Systematically evaluate supplier performance including delivery times, product quality, and service levels.
• Conduct regular business reviews with strategic vendors.
• Manage procurement records including purchase orders, invoices, and vendor compliance documentation.
• Ensure accurate documentation of all procurement activities and decisions.
• Promote adherence to firm procurement policies and best practices.
• Maintain and develop lease schedule inventory reports, including received vs. outstanding and purchased equipment, including a lease schedule summary.
• Manage one-off software license keys.
• Balance leasing invoices and send to Accounts Payable for processing.
• Handle end of lease return and capital assets, life cycle workflow, and reporting.
• Utilize ServiceNow ticketing to process and track new purchases and inventory.
• Invoice processing including the follow up with vendor inquiries on payments with close coordination with Accounts Payable.
• Work with Finance & Accounting on Audit reporting as needed.

Qualifications

We offer Medical, Dental, Vision, Basic Life, Short-Term Disability, Accident, Term Life, Whole Life, and 401k for all W2 Consultants. A benefit overview will be provided as requested.