ESS Substitute Clerk Typist

Substitute Clerical Personnel

POSITION DESCRIPTION

Under the direction of the Principal and other Administrative Staff, ESS Substitute Clerk Typists performs general clerical work of average difficulty involving standardized procedures. Must be able to effectively operate modern office machines, have computer input skills, data processing procedures and have effective telephone communication skills.

EDUCATION

Equivalent to graduation from high school

EXPERIENCE:

Computer knowledge is required. Attendance procedures and activities are highly desirable.

Qualification Requirements:

• High school diploma or equivalent
• Tuberculosis (TB) Test
• Department of Justice Background Check

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work at the front office of a school site
• Make and answer telephone calls and direct them to the proper individuals in a timely manner
• Record attendance data
• Type, update, print, and separate various reports, forms, notices and correspondence accordingly
• Readmittance cards for students who are returning from absence, ensuring properly posted and maintained for correct input into the computer
• Ensure students who are requesting approval to leave early will have been checked by telephone verification and/or emergency card information prior to departure. Ensure clearance slips for students are typed in a timely and accurate manner.
• Students, when requested by parents, will have been summoned in a prompt and efficient manner
• Report notes from students suspected of forgery to the appropriate administrator
• Provide basic assistance to students who are ill in the absence of the nurse
• Maintain various logs
• Ensure student records who are utilizing DPSS services will have been accurately maintained
• Train and supervise Office Practice Students
• Perform other related duties as assigned.

ABILITY TO:

Perform clerical work involving independent judgment and mini-computer operations; ability to type at a speed of 35 words per minute from clear, legible copy; establish and maintain cooperative working relationships with others; work with parents/students and the community when required.

Privacy Information

When you apply for a position with ESS, we collect personal information such as:

• Contact details (name, email, phone, address)
• Application materials (resume, work history, education, references)
• Information you choose to provide during the hiring process (interviews, assessments, background checks, as permitted by law)

We use this information to:

• Evaluate your candidacy and qualifications
• Conduct interviews and background checks
• Manage our recruitment and hiring processes
• Comply with applicable legal obligations

We do not sell or share applicant personal information. We retain it as long as necessary for recruitment, compliance, and potential future opportunities.

You may have rights under U.S. state privacy laws, including to request access, correction, deletion, or limitation of your personal information.

For details about our practices and your rights, please review our full Privacy Notices below.

Click here if you are a California resident: CA Privacy Policy

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