Office Receptionist

Welcome to Optiline

As a Receptionist & Administrative Assistant at Optiline Enterprises, you play a critical role in ensuring a positive experience for our team members, clients, and guests. We rely on your professionalism, positive energy, and sense of urgency to keep the office running smoothly and to reflect the values that define our company culture.

Your Responsibilities

Front Desk Duties

• Must be bilingual in english and spanish
• Greet all employees, clients, and visitors warmly and professionally.
• Ensure the reception area is clean, organized, and welcoming at all times.
• Answer and direct incoming phone calls; take and deliver messages promptly.
• Manage guest sign-in procedures and communicate visitor arrivals to staff.

Administrative Support

• Assist HR dept and office team with administrative tasks such as filing, scanning, and data entry.
• Maintain and restock office supplies, keeping inventory up to date.
• Sort and distribute incoming mail and manage outgoing packages.
• Support scheduling needs, meeting room setup, and company events when needed.

General Office Operations

• Take initiative to keep common areas tidy and organized.
• Report any office equipment or facility issues to the appropriate person.
• Stay responsive and flexible in assisting various departments as needed.

What We Value

At Optiline, our mission is to positively impact the lives of people in the construction industry through opportunity. Our core values guide how we operate every day, and we ask that you reflect them in your work:

• Family: Treat everyone with kindness, respect, and a team-first mindset.
• Own It: Take responsibility and follow through on your tasks.
• Dependable: Be someone the team can count on.
• Passionate: Bring energy and commitment to the role.
• Relationship: Foster trust and positive interactions.
• Integrity: Do the right thing, especially when no one is watching.
• Innovative: Look for ways to make things more efficient or effective.
• Safety: Contribute to a safe, clean, and respectful work environment.

Expectations for Success

• Arrive on time and ready to greet each person with a friendly, professional attitude.
• Stay organized and prioritize tasks with a strong sense of urgency.
• Communicate clearly and courteously with everyone you encounter.
• Ask questions if you're unsure-our team is here to support you.