Human Resources Assistant

Human Resources Assistant

Job No : 537628

Work Type : Full Time

Location : Hillsborough

Categories : Human Resources, Office / Administrative / Fiscal Support, Veteran's Preference Eligible

Department : 60751000 - AG-GCREC-ADMINISTRATION

Job Description

Classification Title :

Human Resources Assistant

Classification Minimum Requirements :

High school diploma or equivalent and three years of relevant experience.

Job Description : Personnel :

Support critical HR processes such as I-9, e-verify, and reverification for the center.

Generate Enterprise Analytics GA tuition waivers report and notify HR Generalist of any errors.

Use Enterprise Analytics to download visa status report and follow-up with J1 and F1 holders to maintain compliance with US Immigration.

Support all aspects of hiring and epaf processing, including OPS, TEAMS, Faculty and J1 and H1B visa documents and processes.

Make Person Hub changes, if necessary, to the extent the unit can access making changes in person hub. Manages new hire employment verification, education verification, and reference checks.

Support new hire international paperwork. Coordinate GCREC Teams page content.

Coordinates safety training seminars with UF Environmental Health and Safety Administration. Perform Monthly testing of AED equipment.

Order replacement safety AED equipment as needed.

Submit monthly report on Automated External Defibrillator (AED) units. Sets up physical exams as needed for roles

Assist with Center functions such as registration, serve lunch and distribute information for groups and other duties as assigned.

Updates Master Employee Supervisor list, and GCREC online directory Assisting HR Gen with onboarding process improvements.

Payroll and Leave :

Review faculty Excel worksheets bi-weekly to ensure personnel distributions reflect information in the DBT. Update changes found in DBT.

Update bi-weekly pay to unit and faculty Excel worksheets, for appropriations, miscellaneous, foundation and other non-project funds.

Post all salary retro distributions to faculty Excel worksheets for appropriations, miscellaneous, foundation and other non-project funds.

Enters initial payroll distributions for new hires.

Assists with end of fiscal year rollover for state funded positions.

General Fiscal Support :

Prepares paperwork and process deposits for rent collection, diagnostic lab revenue, workshop revenue, and vendor or individual refunds.

Process journal entries as needed. Assist with annual inventory of assets.

Perform monthly comparison of general ledger and transaction detail reports, from Enterprise Analytics, and report any discrepancies to the Administrative Services Manager. Generate reports in Enterprise Analytics as requested.

Expected Salary :

$21.00-22.50 / hour plus excellent benefits

Required Qualifications :

High school diploma or equivalent and three years of relevant experience.

Preferred :

High school diploma or equivalent and three years of relevant experience.

Special Instructions to Applicants :

Please upload resume by 11 : 55 p.m. (ET) of the posting end date.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This is a full-time, 100% on site position.

Health Assessment Required :

No

Applications Close : 07 November 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537628

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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