Facility Manager

Job Title

Facility Manager

Job Description Summary

The purpose of this position is to provide leadership and management for the facilities organization at a specific location, set of buildings, or campus environment. The Facilities Manager is charged with the day-to-day operations including leadership / support of the site facilities team, uptime / maintenance of critical equipment, safety protocols, and workplace services delivery that provides a well-managed and well-maintained building. An emphasis of this role is placed on a positive response / support of the needs of the client, support of environmental / sustainable programs, and workplace experience, in coordination with the client's goals and objectives. This position coordinates the activities, financials, vendors and resourcing required for current and future needs of the building and operations.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Ensure the day-to-day operations of the facility(ies) or campus, including custodial, life-safety, critical systems / engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with C&W policies and client directives

Manage all contracts to ensure they are reviewed on a regular basis and are bid out as required; verify that invoices match contract pricing

Ensure 100% uptime in mission-critical environments through proactive maintenance and emergency response planning.

Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties in accordance with the contractual obligations

Implement and manage preventive maintenance programs (PMs) and ensure compliance with SOPs, MOPs, and EOPs.

Respond positively and promptly to requests from the client and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the client, and the properties in accordance with contract scope and Service Level Agreements (SLA's)

Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable) : Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation, as required

Prepare, review, and ownership of site budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(ies) or complex.

Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans

Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives

Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives

Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff

Thoroughly familiar with the management contract and all requirements contained therein

Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required

KEY COMPETENCIES

Communication Proficiency (oral and written)

Technical Proficiency for critical equipment

Problem Solving / Analysis

Leadership

Teamwork Orientation

Relationship Management

Financial Management

EDUCATION

• Bachelor's degree or equivalent experience in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required

IMPORTANT EXPERIENCE

A minimum of 7-10 years of site, campus environment, and / or property portfolio management experience required

Experience in facility management services, team leadership, engineering and all facets of property operation and building management preferred

Skilled in Building Management Systems maintenance and monitoring

Experience with critical system environments desired

Experience in the development and implementation of programs to drive out cost inefficiencies preferred

CMMS / Work Order Management experience preferred

Proficient in understanding management agreements and contract language

Strong discipline of financial management including financial tracking, budgeting and forecasting - Knowledge of Financial Systems (Yardi a plus)

WORK ENVIRONMENT

This job is operated in a professional office / technical environment. This role routinely uses standard office equipment such as computers, phones, and other office services equipment May be required to travel outside between properties in varying weather conditions.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Note : This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is : $ 85,000.00 - $100,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.

INCO : "Cushman & Wakefield"