Administrative Coordinator

Administrative Coordinator For The Office Of Academic Affairs

The New York Institute of Technology College of Osteopathic Medicine at Arkansas State University (NYITCOM - Arkansas), seeks an Administrative Coordinator for the Office of Academic Affairs.

Responsibilities

Manage the office of Academic Affairs by overseeing administrative assistants and assigning and tracking daily and weekly tasks. Foster team collaboration through weekly meetings to review progress, encourage teamwork and provide updates to Academic Affairs leadership. Ensure smooth office operations by coordinating administrative activities, optimizing workflows and maintaining an organized and efficient work environment. Additionally, manage resources effectively to support office functions.

Develop and oversee the didactics schedules for third-year medical students, ensuring the inclusion of all requisite sessions. Communicate updated schedules on a monthly basis and meticulously track class attendance. Monitor and process payments for didactics leaders, maintaining comprehensive and accurate records.

Oversee the management of regional hub apartments, including scheduling move-in and move-out dates on a monthly basis. Coordinate access and parking arrangements for students, ensuring smooth transitions. Handle lease management, renewals, and process monthly invoice payments for rent, maintaining accurate records and ensuring timely transactions.

Manage adjunct faculty applications and processing, ensuring thorough credentialing checks for preceptors. Maintain and organize data related to faculty and preceptors, attending credentialing committee meetings to discuss and review processes. Create detailed reports on credentialing activities and application statuses, ensuring accuracy and compliance with institutional standards.

Coordinate course planning for Introduction to Clinical Medicine and Transition to Residency, ensuring comprehensive and well-organized schedules. Coordinate meetings with faculty and staff to discuss course content and logistics. Manage contracts with guest lecturers and clinical partners, ensuring all agreements are in place. Oversee payments for course-related expenses, maintaining accurate financial records and ensuring timely transactions.

Manage the Associate Dean's and as needed the Assistant Dean's calendar by scheduling and coordinating meetings, appointments, events and travel arrangements. Ensure all engagements are organized and conflicts are avoided. Facilitate smooth communication and efficient time management.

Manage budgets for Academic Affairs, clinical education, Masters in Biomedical Sciences, EMT paramedics, assigned grants and other programs that may be added. Responsibilities include tracking expenses, processing payment invoices and managing contracts, subscriptions, memberships and licenses. Develop budget projections and plans, ensuring accurate financial management and compliance with institutional guidelines.

Develop and coordinate an early clinical engagement schedule for first and second-year students, ensuring all necessary sessions are included. Communicate the schedule effectively to students and faculty, facilitating smooth coordination and participation.

Qualifications

A Bachelor's Degree is required.

Proficiency in Microsoft computer applications including Word and Excel.

Excellent verbal and written communication skills.

Excellent customer service and human relations skills.

Ability to work independently and manage multiple tasks in a fast-paced environment, as well as part of a team.

Other Information

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.