Project Manager - Core Administration

Position Summary

Reporting to the COO for the Department of Medicine, the Project Manager will support, manage, and implement workflows and resolutions for projects set by Department of Medicine leadership in support of the tripartite mission. The incumbent will work directly with divisional leaders in support of high priority areas within their respective divisions. They will assist in defining the project scope, goals, and deliverables essential to the administrative structure of both the department of medicine and the divisions. Activities will include support of core functions such as human resources, clinical operations improvement, and general administration.

Responsibilities

• Partner with departmental and divisional leadership to manage and oversee assigned projects, including: Performance improvement initiatives across divisions. Planning and execution of divisional physical moves, including workflow reorganization and operational enhancements. Strategic and ad hoc projects aimed at streamlining administrative processes (e.g., DOM Wellness Committee).
• Collaborate with finance, clinical operations, and human resources teams to support cross-functional initiatives.
• Support divisional HR activities such as reappointments, position requests, and employee-related work queues.
• Organize, attend, and actively participate in project-related meetings to ensure timelines and deliverables are met.
• Prepare presentation materials and coordinate with subject matter experts to support project goals.
• Maintain project documentation in shared platforms (e.g., Teams, SharePoint) with access for key stakeholders.
• Recommend best practices and escalate issues to senior leadership as needed.
• Participate in Divisional and Core Administrative Meetings, Business Improvement Planning (BIP), and strategy sessions to support process optimization.
• Perform other related duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent education and experience.
• Minimum of three years of related experience.
• Strong skills in project management, data analysis, reporting, and quality improvement.
• Proficiency in Excel or similar tools for data visualization and trending.
• Excellent communication, presentation, and organizational skills.
• Ability to manage multiple projects simultaneously with sound judgment and minimal supervision.
• Proven ability to interact effectively with faculty and staff at all levels.

Preferred Qualifications

• Master’s degree in a healthcare-related field (may substitute for experience).
• Working knowledge of project management methodologies.
• Familiarity with risk management, time management, and related project management competencies.