Analyst

Associate Contract Specialist

Division / Program Summary : Within the Office of External Affairs is the Bureau of OEA Administration. OEA Administration handles Personnel Actions, Contracts & Procurement and Budget. OEA Administration liaises with the Community Affairs unit within the Bureau of Government Affairs which is responsible for channeling public health information to and from elected officials, community-based organizations, community boards and the general public.

Position Summary

Reporting to the Director of Contract and Procurement, the Associate Contract Specialist will work closely with various bureaus within the Office of External Affairs to identify and pursue new services or projects that require contracts. The specialist will assist in drafting, reviewing, and managing a variety of contracts to support these initiatives. In addition to contract drafting, the specialist will be responsible for performing a range of tasks related to contract management and procurement, ensuring compliance with established policies and procedures while fostering effective collaboration across teams.

Job Duties and Responsibilities

• Coordinate contract processes with bureau project managers, directors, and Agency Chief Contracting Officer to ensure contract and procurement actions are submitted on time, from contract drafting to registration.
• Review and evaluate contract budgets, ensuring that all contractors invoices are submitted and processed promptly for payment.
• Manage and track the division's contracts expenditures, ensuring compliance with the maximum reimbursable amount.
• Establish and maintain strong relationships with contractors, to ensure compliance with agency requirements and federal, state and city regulations.
• Assist and guide project managers and directors in revising, editing, and preparing contract bids to ensure accuracy and compliance with agency standards.
• Consults with and advises the Agency Chief Contracting Officer and bureau on issues relating to procurement actions, including decisions for the most cost-effective method for obtaining goods and services.
• Assist with submitting procurement requisitions as needed, ensuring that all necessary documentation is completed and submitted.
• Performs special projects and related work as required.

Why You Should Work For Us

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise. Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity : The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

Qualifications

1. A baccalaureate degree from an accredited college and two years of full-time satisfactory professional, technical or administrative experience in one or more of the following fields : program evaluation, contract negotiations / management, fiscal / financial management, or project management; or

2. A four year high school diploma, or its educational equivalent, and six years of full-time, satisfactory professional, technical or administrative work experience in one or more of the fields cited above; or

3. Education and / or experience equivalent to "1" or "2" above. College credits obtained from an accredited college may be substituted for experience on the basis of 30 college semester credits for one year of experience as described in "1" above. However, all candidates must have at least a four-year high school diploma or its educational equivalent and at least two years of full-time experience as described in "1" above.

Salary Min : $ 67,748.00 Salary Max : $ 80,442.00