SR ADMINISTRATIVE ASST

Senior Administrative Assistant

Fort Sanders Regional Medical Center is an award-winning, certified, and accredited facility with 468 beds. As a Joint Commission Comprehensive Stroke Center, Fort Sanders offers state-of-the-art care that maximizes recovery from stroke. We are also the region's leader in technology in areas such as bariatric surgery, robotic surgery, and minimally invasive spine surgery. Our door-to-balloon times for heart attack patients are below the national average, and our hip fracture center offers advanced diagnosis, surgery, and recovery procedures for hip patients. Fort Sanders Regional Medical Center is a member of Covenant Health, a locally-owned, non-profit health system based in Knoxville, TN, with a "patient-focused" culture. It has been recognized by Forbes Magazine as its 2020 "Best-in-State-Employer" for Tennessee.

Position Summary : Performs administrative duties for 3 or more VP level executives. Does work of a confidential nature and relieves executives of designated administrative details. Prepares correspondence, memoranda, reports, etc., utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment, and knowledge of company practices, policies, and organization.

Responsibilities :

• Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and / or other general typing as directed, initiating other documents and correspondence as appropriate.
• Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
• Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.
• Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
• Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and / or redirects callers.
• Maintains and organizes department files.
• Makes travel and lodging arrangements directly or through travel agencies.
• Maintains and orders office supplies as necessary.
• Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Perform other related duties as assigned or requested.

Qualifications : Minimum Education : None specified; will accept any combination of formal education and / or prior work experience sufficient to demonstrate possession of the knowledge, skill, and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing a HS diploma or GED. Minimum Experience : Five (5) or more year's clerical / administrative experience. Licensure Requirement : None.